UNIT PROGRAM COORDINATOR

Full Job Description

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The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for all administrative support programs.

Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have or will have within 120 days of the closing of this announcement, at least 1 year (52 weeks) of specialized experience at the next lower broadband NK-01, equivalent to the next lower grade GS-04 or equivalent in other pay systems.

Specialized experience is experience communicating effectively with customers using tact and courtesy; performing other clerical and administrative work in support of the office/organization; assisting with the development, establishment, updates, and maintaining of office procedures and records/files of various types to ensure effective and efficient operation of the office; based on administrative support program requirements, helping to aid with determining administrative needs, and assures these needs are met; experience helping to identify and implement processes which can be improved or made more efficient through application of automated technology or other methods.

NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement.

OR EDUCATION Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

Note: You must submit copies of your transcripts or COMBINATION OF EDUCATION AND EXPERIENCE or Have equivalent combinations of successfully completed post high school education and experience directly related to the work of the position as outlined above that meets the requirements of the position.

NOTE: You must submit a copy of your transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Knowledge of the organizational and functional responsibilities and operations of an organization. 2.

Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

3. Knowledge of structure, programs and work methods of organization for personnel/manning issues. 4.

Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems. 5.

Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines. 6.

Ability to plan and organize management programs and functions of an organization. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information.

The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other correspondence.

Assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development of organizational operating instructions and regulations, and personnel assistance.

Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives.

Responsible for programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program.

Serves as the organizational point of contact and liaison with the personnel flight on military and civilian personnel issues.

Stays abreast of current personnel issues and provides explanations of personnel-related requirements, regulations, and procedures to supervisors and managers.

Assists in planning, administering, and monitoring manpower resource requirements. Performs other clerical and administrative work in support of the office/organization.

Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.