Transportation Assistant

Full Job Description

This position serves as a Transportation Assistant for the Fiscal Service incorporating Accounting Technician and Transportation Assistant (travel) duties as well as, when needed, Agent Cashier duties within the VA Bedford Healthcare System located in Bedford, MA.

This position is full-time, 40 hours per week. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/18/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-06 position, you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: thorough knowledge of accounting principles, methods, procedures, and techniques to conduct difficult and responsible analysis and make determinations within a complete accounting system to validate transactions and to perform research to resolve inconsistencies.

General knowledge of operational functions and procedures sufficient to process all kinds of collections and disbursements.

Knowledge of the effects of transactions on existing records and existing accounts and protection of historical data.

You will be rated on the following Competencies for this position: Attention to Detail Integrity/Honesty Interpersonal Skills Principles of Accounting Reading Comprehension Reasoning Self-Management Transportation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements and Work Environment: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate controlled office.

Some standing, walking, bending and lifting (up to 40 lbs.) is required.

Physical exertions including stretching, reaching and pulling or pushing cares occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include, but may not be limited to the following: Accounting: Reviews requisitions for services, supplies, real property, equipment, and adjustments for all appropriations (including GPF & CWT) for the medical center.

Reviews and approves all receiving reports for transmission to FMS and CAPPS.

Researches all daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transactions to FMS.

Reviews daily CAPPS listing to determine if receiving reports are needed.

Reconciles the accepted daily listing for payments, service orders, contracts, A&E orders, receiving reports and amendments, making corrections as necessary to resubmit transaction to FMS.

Audits payment documents received from vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier. Processes invoices for payment in FMS.

Posts payments to obligation documents when payment is processed. Performs comprehensive audits, analysis, evaluations and related procedures for the purchase card system as required.

Ensure proper accounting procedures are enforced to accurately record financial transactions. Prepares written reports on the results of audits, reviews, and evaluations.

Performs and submits Austin Purchase Card Reviews by required deadline. Reconciles the General Post general ledger control account and subsidiary documents.

Performs the reconciliations of the Undelivered Orders, Accrued Services Payable between the general ledger control accounts and subsidiary documents.

Examines credit memos and reclaims from vendors to determine appropriateness.

Directs and performs research of current accounts, historical data, source documents, etc., to develop and explain detailed information not otherwise readily available.

Develops comparative data which may reflect complex relationships between accounts and time periods. Identifies significant changes and determines related transactions and causes.

Provides detailed recommendations for improvement based on the above process. Conducts follow-up with service line to determine appropriate action to resolve aged items.

Responsible for issuing bills of collection when necessary.

Travel: Serves as Transportation Assistant with the authority on all travel matters including related regulations and procedures for both domestic and foreign travel.

Plans and carries out successive steps to complete employee travel support duties and use accepted practices to resolve problems and deviations.

Advises on entitlements, reimbursable expenses, Federal Travel Regulations, and other local and national policies and procedures.

Provides technical support and guidance to employees on how to create and modify authorizations and vouchers.

Reviews supporting documentation and follow-up with travelers as necessary to substantiate claims for reimbursement or other purposes.

Completes required travel reports on a daily, weekly, monthly, and ad hoc basis.

Maintains up-to-date files, computer programs, publications, and forms to include proper record keeping in accordance with VA directives.

Processes new applications for cards, adjusts credit limits, monitors outstanding balances, and reviews transactions for potential misuse of the travel card.

Agent Cashier: Performs duties of Agent Cashier in their absence or as required by workload.

Serves as teller with responsibility for making cash disbursements from funds advanced by the Regional Disbursing Officer.

Performs the simultaneous operation for receipt and deposit of certain public funds for the Treasury Department.

Maintains control records to distinguish between Treasury Department funds received and disbursed and other monies received and disbursed.

Receives, records and reports all collections for credit to the accounts of the patients and acts as collection agent to recover or collect amounts due to the U.S. Government.

Settles and replenishes the stock of currency with the Treasury and settles with administrative channels in the hospital for other accounts.

Maintains control records for all monies that are disbursed and collected from patient's accounts.

Determines the propriety and correctness of all documents, checks, money orders, and negotiable instruments received in collection as well as vouchers submitted for payment.

Maintains files and records and prepares reports which are required by the General Accounting Office, Treasury Department and the Department of Veterans Affairs.

Reports any suspected fraud, waste, or abuse to supervisor. Work Schedule: Monday - Friday; 7:30am-4:00pm Telework: Ad-Hoc Virtual: This is not a virtual position.

Position Description/PD#: Transportation Assistant/PD021120 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized