Transit and Mobility Grant Programs Oversight Manager - Denver

Full Job Description

This position is only open to Colorado state residents.

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe.

The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts.

Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits.

The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development.

Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details.

Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Requirements

About the Work UnitThe Division of Transit and Rail (DTR), which reports to the Office of Innovative Mobility (OIM) at CDOT, is responsible for the planning, development, finance, operation, and integration of transit and rail services into the statewide transportation system.

The Division, in coordination with other transit, rail and mobility providers, plans, promotes, and implements investments in transit and rail services statewide.

About the PositionAs the Grant Programs Oversight Manager, which is classified as Project Manager II, you provide oversight and direction for all federal and state transit and mobility grants that are administered by OIM.

The position ensures that the day-to-day responsibilities of managing subaward grant projects are implemented successfully from notice to proceed to closeout and provides supervision and support to the Transit and Mobility Grant Project Managers.

Your duties and responsibilities will include, but are not limited to, the following:

• Provide strategic direction to the management of a large portfolio of transit and mobility grant projects.
• Provide leadership and supervision of Grant Oversight team members, training, mentoring and coaching. Monitor personnel performance and adjust priorities as necessary.
• Oversee the success of large, complex subaward projects that have been issued a notice-to-proceed from the Grant Programs Team by working with the Transit and Mobility Grant Project Managers to manage the scope, budget, and schedule as outlined in the subaward grant agreement.

Guide and develop skills of the Grant Oversight Team to manage all aspects of a project over the entire project life-cycle.

Set deadlines, assign responsibilities, monitor and summarizes progress, and identify communication needs of the project in order to fulfill the subaward grant agreement and federal and/or state regulations.

• Manage all compliance, oversight and project monitoring of the entire transit and mobility grants portfolio, including supporting and managing FTA-specific compliance processes such as the development, implementation, maintenance and execution of the Federal Transit Administration (FTA)-required State Management Plan and associated Triennial State Management Review in partnership with FTA and DTR Leadership, the CDOT Division of Accounting and Finance, the CDOT Equity Office and other department divisions/offices.
• Conduct site visits as needed to provide support to Project Managers to oversee and guide subrecipients regarding state and federal regulations and to properly oversee the scope of the project.
• Leads the compilation of lessons learned and best practices and ensure that they are disseminated throughout the team for optimal efficiency and incorporated into future notices of funding availability issued by the team to ensure best use of state and federal funding resources.
• Serve as a liaison and offer technical support to all subawardees conducting transit and mobility projects, communicate and record progress with internal and external parties using Google Suite Applications and CDOT Grant Management software system(s).
• Ensure close coordination between CDOT and the FTA for FTA-funded projects and between OIM and CDOT regions on transit and mobility projects in their respective regions.
• Interpret and implement current and new federal and state regulations for grant oversight, troubleshooting compliance inquiries, and addressing subrecipient concerns that have been escalated by the team.
• Perform a wide range of projects, programs and policy development duties including detailed issue and data analyses.
• Develop, maintain and deepen relationships with critical external CDOT partners and subrecipients including transit agencies, transportation management organizations, metropolitan planning agencies, transportation planning regions, local jurisdictions and other state agencies, to support the successful implementation of subaward grant projects and to ensure alignment and collaboration on projects of interest.
• Other job duties as assigned.

Work Environment:

• Primarily 8:00 am – 5:00 pm work hours, Monday-Friday with the opportunity for flexible work hours.

You will likely work a hybrid schedule with a combination of in-office and remote work.

Specific breakdown is negotiable but applicants must be able to have a strong and regular presence working with teammates and direct-reports, and strong ability to prioritize when building a schedule with their team.

• Some in-state travel required to evaluate and monitor projects and meet with stakeholders.
• Occasional out of state travel to participate in conferences and peer exchange meetings.
• Operate in a politically sensitive environment.

Qualifications

Minimum Qualifications

Experience Only:

• At least 8 years of full-time professional work experience in public administration, business administration, engineering, environmental science, urban planning, finance, accounting, political science, communication, or other work related to the major duties of this position which included 4 years of experience with a primary focus on any of the following:
  • Grants administration (federal or state grants preferred)
  • Project management (developing scope, schedule, budget and evaluating/monitoring performance)
  • Transportation or transit planning

OR

Education and Experience:

• A combination of relevant education and experience equal to at least 8 years.
  • Education from an accredited college or university with coursework in public administration, business administration, engineering, environmental science, urban planning, finance, accounting, political science, communication, or another field of study related to the duties of this position will be considered.
  • Full-time professional work experience with a primary focus on any of the following will be considered:
    • Grants administration (federal or state grants preferred)
    • Project management (developing scope, schedule, budget and evaluating/monitoring performance)
    • Transportation or transit planning

Please Note: The required experience must be substantiated within the work experience section of your application.

“See Resume” statements on the application or resumes in lieu of a complete application may not be accepted.

Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications
The exceptional applicant will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section.
• Years of State service experience related to the duties of this position.
• Highest work/personal ethics and integrity.
• Master’s degree in business, finance, accounting, engineering, planning, or public administration.
• Experience leading high-performance teams, including experience with developing and monitoring Key Performance Indicators to drive team success.
• Comprehensive knowledge and experience with transit/transportation planning and grant administration.
• In-depth knowledge of FTA and state rules and regulations including sub-award management practices and familiarity with FTA circulars for 5304, 5310, 5311, and 5339 programs.
• Knowledge of federal/state transportation legislation.
• Ability to develop and manage processes, establishing workflows while maximizing transparency and efficiencies.
• Knowledge and experience with state contracts and price agreements.
• Demonstrated success in project delivery.
• Experience working with complex issues.
• Demonstrated success managing change and ability to adapt to changing environments.
• Experience developing and managing budgets.
• Demonstrated success partnering with public and private organizations, special interest groups, elected and appointed officials, in situations that may be politically sensitive.
• Leadership and vision across multidisciplinary groups.
• Excellent reasoning, investigative, analytical, and problem-solving ability.
• Effective communication style and interpersonal skills that incorporate consensus building and participative decision making.
• Coaching, mentoring, and supervising professional and support staff in order to accomplish organizational goals.
• Adapting leadership styles to various situations, modeling high standards of honesty, integrity, trust, openness, and respect for individuals by applying these values daily.
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, COTRAMS, TrAMS, and SalesForce environments/platforms, and the ability to quickly learn other software systems.

Additional Information

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.

Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

3. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), and the name of your school, or your NACES accreditation.

Please submit this as an attachment to your online application.

4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date.

Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.

Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email.

Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position.

If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above.

Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.




Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.

If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.




Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act.

These reports may be obtained at any time after receipt of the applicant's authorization.

As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction.

In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”Accurate, a consumer reporting agency, will obtain the report for CDOT.

Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.

The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks.

CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying.

The information contained in the report will be obtained from private and/or public record sources.

The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.




Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov under Rules.




ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to HR Specialist Name at Email Address or call Phone Number.




Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.




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