Time And Leave Clerk- (Office Automation)

Full Job Description

Serves as a Time and Leave Clerk responsible for maintaining and processing time and attendance records for nursing service employees in Tongus Maine.

Performs a variety of clerical and technical duties to ensure accurate recording of work hours, leave, and pay-related data using automated timekeeping systems.

Applies established timekeeping rules, regulations, and procedures to support payroll accuracy and advises employees and supervisors on leave and attendance matters.

Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

~AND~ In addition to the Typing Proficiency, to qualify for this position at the GS-5 level, you must meet one of the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of a Time and Leave Clerk (Office Automation), and that is typically in or related to the position to be filled.

Specialized experience includes, maintaining time and attendance records; applying timekeeping rules and procedures; and using office automation software such as Microsoft Office (Word, Excel, and Outlook) to enter and retrieve date, prepare documents, etc.

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per week.

~OR~ Education: Successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

~OR~ Combination: Equivalent combinations of successfully completed post-high school education (beyond the second year, in excess of the first 60 semester hours) and specialized experience, as described above, which meet the total experience requirements for this grade level.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

Physical Requirements: The person in the position performs sedentary work; however, there may be some walking, standing, bending, or carrying of light times.The person in the position works in an adequately lighted and ventilated office environment and exercises normal safety precautions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties include but are not limited to: Maintains time and attendance records for employees by entering and coding work hours, leave, and pay adjustments in an automated system.

Reviews and verifies timecards and leave balances to ensure accuracy and compliance with applicable policies and procedures.

Applies timekeeping rules and regulations related to regular hours, overtime, leave, premium pay, and compensatory time.

Processes leave requests and updates leave status, including annual leave, sick leave, LWOP, and other authorized absences.

Uses office automation software and timekeeping systems (e.g., Excel, Word, VATAS or similar) to input, track, and maintain records.

Responds to inquiries from employees and supervisors regarding time and leave policies, balances, and procedures.

Prepares reports, spreadsheets, and correspondence related to timekeeping and attendance activities.

Maintains and organizes electronic and paper records for timecards, leave documentation, and supporting materials.

Identifies and resolves discrepancies in time and attendance records, making corrections as needed. Provides guidance or training to staff on timekeeping procedures and proper use of systems.

Performs all other duties as assigned. Work Schedule: Monday through Friday; 7:00 am to 4:00 pm Recruitment & Relocation Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved.