Time And Leave Clerk (OA)

Full Job Description

This Time and Leave Clerk (OA) position is located in Nursing Service at VA Maine Health Care System.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/15/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

AND In addition to the Typing Proficiency, to qualify for this position at the GS-5 level, you must meet one of the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of a Time and Leave Clerk (Office Automation), and that is typically in or related to the position to be filled.

Specialized experience includes, maintaining time and attendance records; applying timekeeping rules and procedures; and using office automation software such as Microsoft Office (Word, Excel, and Outlook) to enter and retrieve date, prepare documents, etc.

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per week.

OR Education: Successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

OR Combination: Equivalent combinations of successfully completed post-high school education (beyond the second year, in excess of the first 60 semester hours) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

Physical Requirements: The person in the position performs sedentary work; however, there may be some walking, standing, bending, or carrying of light times.

The person in the position works in an adequately lighted and ventilated office environment and exercises normal safety precautions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties: The purpose of this position is to serve as the Nursing service timekeeper; performing a variety of clerical and technical work which results in the bi-weekly determination of pay for approximately 500 employees in Nursing service.

The major duties include but are not limited to: Maintains time and attendance records for employees by entering and coding work hours, leave, and pay adjustments in an automated system.

Reviews and verifies timecards and leave balances to ensure accuracy and compliance with applicable policies and procedures.

Applies timekeeping rules and regulations related to regular hours, overtime, leave, premium pay, and compensatory time.

Processes leave requests and updates leave status, including annual leave, sick leave, LWOP, and other authorized absences.

Uses office automation software and timekeeping systems (e.g., Excel, Word, VATAS or similar) to input, track, and maintain records.

Responds to inquiries from employees and supervisors regarding time and leave policies, balances, and procedures.

Prepares reports, spreadsheets, and correspondence related to timekeeping and attendance activities.

Maintains and organizes electronic and paper records for timecards, leave documentation, and supporting materials.

Identifies and resolves discrepancies in time and attendance records, making corrections as needed. Provides guidance or training to staff on timekeeping procedures and proper use of systems.

Performs all other duties as assigned. Work Schedule: Monday-Friday; 7:00am to 4:00pm Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process.

Position Description/PD#: Time And Leave Clerk (OA)/PD026640 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Pay: Competitive salary and regular salary increases.

When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year).

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA.

Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement).