Temporary Administrative Assistant - Upstate Community Psychology
State of South Carolina
FreshPosted Jan 23
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Posted: January 26, 2026 (1 day ago)
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Support Unit Administrative Coordinator I-61009007
State of South Carolina
SCDPH-Healthcare Quality
Location
South Carolina, 29210
Salary
$39,300 - $42,000
per year
Type
Closes
February 6, 2026More State jobs →
Job Description
Summary
This job involves supporting a state health department bureau by handling paperwork, data entry, and communications related to nursing homes and medical facilities, such as processing inspection reports, managing ownership changes, and coordinating dispute resolutions.
A good fit would be someone organized and detail-oriented with experience in administrative tasks, who can handle routine office work and occasional special projects in a government health setting.
It requires physical ability to move around and lift items, plus availability for emergency duties.
Key Requirements
- High school diploma with relevant experience in business management, public administration, or administrative services (bachelor's degree may substitute for experience)
- Ability to perform physical tasks including standing, walking, reaching, pushing, pulling, stooping, bending, climbing stairs, and lifting up to 50 pounds routinely
- Excellent written and oral communication skills
- Proficiency in data entry and using systems like ASPEN and iQIES
- Experience in processing documents, drafting letters, and managing correspondence
- Availability for disaster preparedness, on-call duties, and participation in hearings or trials as needed
Full Job Description
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under general supervision of the Bureau of Nursing Homes & Medical Services, performs a variety of duties to support the activities of the Bureau.
Monitors incoming documents for state and federal surveys inspections, transactions, and files for timely processing. Draft letters for deficiencies, no deficiencies, compliance, Plan of Correction (POC) that are accepted. Data entry for Centers for Medicaid Services (CMS) 1539, CMS 671, CMS 672, CMS 670 for upload in Automated Survey Process Environment (APSEN) and the Internet Quality Improvement and Evaluation System (iQIES). Upload and close out kits in APSEN and iQIES. Completes and enters Administrator Changes. Complete Change of Ownership (CHOW) Renewals as applicable for both federal and state licensed and certified facilities. Send 2567 reports to facilities. Processes and transfer enforcement kits for federal surveys to CMS as well as enter 2567 reports on the website.
Processes survey kits and various provider transactions into the ASPEN and iQIES system for a variety of facility types. Assist with the arrangement of IDR/IIDR with other states, when needed request is received from a facility. Assist with the arrangement of IDR panels when requests are received from another state when needed. Generates accurate and timely correspondence to the provider, CMS Regional Office, Medicare Fiscal Intermediary/Administrator Contractor (Fl/MAC) and other state agencies as needed for all surveys and transactions Informal Dispute Resolution (IDR) and Independent Informal Dispute Resolution (IIDR). Assist with the processing of CLIA transactions and survey kits. Assist with completion of Freedom of Information request and sending to requestor.
Serves as part of the staff and arranges for IDR/IIDR with other states, when a request is received from a facility. Arrange IDR panels when requests are received from another state. Drafts letters and attachmen1s for G tags. Coordinates and manages special projects for Healthcare Quality to include Spirit of Garring and Civil Monetary Penalty projects. Begins the enforcement process of federally funded facilities to include preparation of documents prior to being transferred to the Compliance Section. Performs other duties as the situation requires, to include, but are not limited to: participates in training of new employees; participates in preparing for hearings and trials; presents evidence as a witness in hearings and trials. Participates in disaster preparedness tasks as outlined in the DPH plan during hazardous weather or state of emergency and reporting to duty and/or being on call on a 24-hour basis when a disaster event occurs.
Monitors incoming documents for state and federal surveys inspections, transactions, and files for timely processing. Draft letters for deficiencies, no deficiencies, compliance, Plan of Correction (POC) that are accepted. Data entry for Centers for Medicaid Services (CMS) 1539, CMS 671, CMS 672, CMS 670 for upload in Automated Survey Process Environment (APSEN) and the Internet Quality Improvement and Evaluation System (iQIES). Upload and close out kits in APSEN and iQIES. Completes and enters Administrator Changes. Complete Change of Ownership (CHOW) Renewals as applicable for both federal and state licensed and certified facilities. Send 2567 reports to facilities. Processes and transfer enforcement kits for federal surveys to CMS as well as enter 2567 reports on the website.
Processes survey kits and various provider transactions into the ASPEN and iQIES system for a variety of facility types. Assist with the arrangement of IDR/IIDR with other states, when needed request is received from a facility. Assist with the arrangement of IDR panels when requests are received from another state when needed. Generates accurate and timely correspondence to the provider, CMS Regional Office, Medicare Fiscal Intermediary/Administrator Contractor (Fl/MAC) and other state agencies as needed for all surveys and transactions Informal Dispute Resolution (IDR) and Independent Informal Dispute Resolution (IIDR). Assist with the processing of CLIA transactions and survey kits. Assist with completion of Freedom of Information request and sending to requestor.
Serves as part of the staff and arranges for IDR/IIDR with other states, when a request is received from a facility. Arrange IDR panels when requests are received from another state. Drafts letters and attachmen1s for G tags. Coordinates and manages special projects for Healthcare Quality to include Spirit of Garring and Civil Monetary Penalty projects. Begins the enforcement process of federally funded facilities to include preparation of documents prior to being transferred to the Compliance Section. Performs other duties as the situation requires, to include, but are not limited to: participates in training of new employees; participates in preparing for hearings and trials; presents evidence as a witness in hearings and trials. Participates in disaster preparedness tasks as outlined in the DPH plan during hazardous weather or state of emergency and reporting to duty and/or being on call on a 24-hour basis when a disaster event occurs.
Requirements
State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements: Must be able to stand, walk, reach, push, pull, stoop, bend, climb at least 2-3 flights of stairs, and lift up to 50 pounds routinely. Excellent written and oral skills. Proficient in using Microsoft Office Suites.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Qualifications
Additional Information
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
- 15 days Annual (Vacation) Leave per year
- 15 days Sick Leave per year
- 13 Paid Holidays
- Paid Parental Leave
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.
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