Supervisory Program Analyst (Clinic Manager)

Full Job Description

This position is within the Health Administration Service (HAS) located within the St. Louis VA Medical Center.

This position provides a high level of complex and highly skilled support related to provider profile management.

This position also coordinates clinical/provider profiles and scheduling grids, including but not limited to clinic set up and clinic maintenance.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade Gs-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: program management for clinic maintenance, interpreting national policies and procedures; advising top management on issues related to clinic/provider profile management; establishing and managing communication plans; coordinating all administrative needs of clinic profile building and maintenance; overseeing clinic profiles and outputs; evaluating computer generated appointment types; developing and maintain data systems; data retrieval and analysis; identifying problems and applying analytical techniques to correct negative trends; investigating complaints related to clinic profile set up; developing and implementing in-depth training programs; coordinating quality assurance efforts; evaluating and updating clinic profiles.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree.

OR, 3 full years of progressively higher level graduate education leading to such a degree Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond the graduate level.

You will be rated on the following Competencies for this position: Compliance Computer Skills Manages Human Resources Organizational Performance Analysis Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: None For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Leads clinic profile team members to ensure analytics, goals, are being met using accurate and timely clinic management tools. Setting priorities and preparing schedules for completion of work.

Developing performance plans and evaluating performance of subordinates. Provides advice, counsel, or instruction to individual employees on both technical and administrative matters.

Responsible for overall program management for the clinic maintenance process. Leads facility's efforts to integrate profile management among healthcare providers.

Interprets national policies and procedures, developing and implementing local standards, defining requirements and providing advice to top management on related issues pertaining to clinic/provider management.

Integrates advanced clinic access principles and initiatives, outpatient scheduling directive mandates, ambulatory data capture and workload rules and regulations, coding and billing criteria, MCA requirements into clinic structures.

Establishes and manages communication plans that identify target audience, appropriate messages, activities, and resources needed for effective communication, and communication plans for change management.

Oversees clinic supervision to staff delegated services performing clinic profile coordination and management functions.

Assesses the best structure of clinics, based on national mandates and direction, facility needs, provider needs, patient needs, and data desired to be captured.

Standardizes clinic profile management, coordinating, establishing, and maintain all computerized clinic profiles utilized by the facility and meeting standards, accurate wait time and outcome measures.

Determines best method to collect requested data from a variety of sources. Promotion Potential: This position is at the full performance level.

Work Schedule: Full-Time, Monday-Friday, 0730-1600 Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Program Analyst (Clinic Manager)/PD10406-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized