Supervisory Medical Support Assistant

Full Job Description

The incumbent serves as a Supervisory Medical Support Assistant in Community Care Service located within the Sepulveda VA Medical Center.

The Supervisory MSA is essential to the proper operation of the Community Care team-based model of care in which the team of health professionals, led by a provider, works collaboratively with a patient to provide for the patient's healthcare needs and appropriately coordinates that care with other qualified professionals.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. - English Language Proficiency.

Medical Support Assistants must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j Experience and Education. (1) Experience.

Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, (2) Education.

One year above high school; OR, (3) Experience/Education Combination.

Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: GS-08 Experience: One year of experience equivalent to the [GS-7] grade level [leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting.] Demonstrated Knowledge, Skills, and Abilities.

Candidates must demonstrate all of the following KSAs: 1..

Ability to provide the full range of administrative and supervisory duties [to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements.] 2.

Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.

3. Ability to provide briefings, orientations, staff development, and training [in a patient support setting]. 4.

Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. 5. Advanced knowledge of managing or leading patient support staff in a clinic.

This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-08.

Physical Requirements: Sitting, Walking and Standing Major Duties:

Duties include but are Not limited to: Plan and direct programs within Community Care and have full supervisory responsibility for supervising at least one subordinate MSA team leader or supervisor.

Assigns and evaluates the work of subordinate staff. Resolves complex problems to ensure patient services are met.

Evaluates new products, equipment, and systems to make recommendations for improved operations. Evaluates performance and takes disciplinary action when necessary.

Ensures that all necessary health/administrative information are integrated into Computerized Patient Record System (CPRS) by sending the documents to the appropriate department for scanning.

Trains staff on the requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities.

Work Schedule: Monday-Friday, 8am-4:30pm Compressed/Flexible: Available at Management's Discretion Telework: Not Available Virtual: This is not a virtual position.

Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorize