Student Trainee (Clerical Office Automation)

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao As needed, additional positions may be filled using this announcement.

To be eligible for this internship ALL of the following requirements must be met: Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362.

You must be considered in good academic standings by the school.

Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate.

"Half-time" is defined by the school in which the student is enrolled. Grade Point Average: You must have at least a 2.5 GPA.

Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States.

(Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.

Pathways Participant Agreement: All interns are required to sign the Participant Agreement. Qualification requirements as outlined below.

GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general experience and education as explained below.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

General experience is defined as progressively responsible clerical, office, automation, or other work that indicates the ability to perform the duties of a student trainee (clerk - office automation).

Examples of general experience include: producing, storing, retrieving, and printing documents using word processing hardware and software; sorting, calculating, and retrieving information from electronic databases or spreadsheets to produce reports, charts, and graphs; answering office telephones and referring calls to appropriate staff; sorting, filing and retrieving materials in alphabetical, numerical or chronological order; providing general office clerical support.

Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-04 grade level.

To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Major Duties:

If selected, you will provide office clerical and automation support to one or more professional, program, or technical staff members in the United States Attorney's Office.

Automated support may include use of one or more of the following software applications: word processing, electronic spreadsheets, database management, desk-top publishing, graphics, project management, calendar and electronic mail.

You will receive formal and/or on-the-job training as needed.

Duties include: Producing a variety of documents using varied and advanced word processing software functions; Storing, retrieving, editing, and printing a variety of documents with complex formats such as graphics or tables within the text; Sorting, calculating, and retrieving data from electronic databases or spreadsheets to produce reports, charts, and graphs.

Answering telephones and referring callers to staff members or taking messages as appropriate; Providing general office clerical support; Sorting, filing, and retrieving materials in alphabetical, numerical, or chronological order; and Making recurring and special messenger trips as necessary.

Responsibilities will increase and assignments will become more complex as your training and experience progress.