Summary

This job involves planning, scheduling, and coordinating daily maintenance work for the city's street systems to keep operations running smoothly, especially during unexpected changes or emergencies.

It supports teams by tracking tasks, communicating with others, and helping implement improvement projects.

A good fit would be someone organized, good at multitasking, and comfortable working in a fast-paced public service environment, possibly with experience in logistics or operations.

Key Requirements

Experience in planning, scheduling, and coordinating work programs or projects
Strong organizational skills for tracking work plans and managing dynamic workloads
Ability to communicate effectively with stakeholders and identify corrective actions
Knowledge of task and resource management to prioritize and adjust work efforts
Support for implementing moderate to complex programs and projects
Availability to report in person during emergent events as an essential position
Successful completion of 9-month probationary period for hybrid work eligibility

Full Job Description

Job Appointment: Full time

Work Schedule: Monday – Thursday, 6AM-3:30PM, alternating Friday’s off, working Friday 6AM-2:30PM

Work Location: In person, Maintenance Operations 2929 N Kerby Ave, Portland. Hybrid schedule option upon successfully passing 9-month probationary period. Remote work must be performed within Oregon or Washington. For more information, click here.

Benefits: Please check our benefits tab for an overview of benefit for this position

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential qualifying employees (Classifications identified as eligible use “This Position is”, all other classifications use “This position may be”. This must be included on all announcements.)

Union Representation: City of Portland Professional Workers Union, CPPW. To view this labor agreement, please click here

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a résumé.

Note: Do not include your age, date of birth, or the dates you attended or graduated from school.

Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

Three positions: two permanent regular and one limited-duration. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

Positions Summary

Coordinators are an essential part of the Maintenance Operation’s Divisions. These positions are key to planning, scheduling, and coordinating a large volume of the division’s dynamic workload.

They utilize task and resource management to prioritize and shift work efforts accordingly in response to unplanned changes in daily, weekly, and monthly work plans.

This position is considered essential and may have to report, in person, during emergent events.

What you'll get to do:

Coordinate planning and scheduling for division work programs, ensuring work orders move efficiently and issues are addressed quickly.
Organize and track work plans, communicate with stakeholders, and identify opportunities for corrective action.
Support and implement strategies for moderate to complex programs and projects.
Provide high quality customer service to partners across PBOT, BES, Water, Parks, Fire & Rescue, the Mayor’s Office, and internal Maintenance Operations teams.
Work with Supervisors to develop quarterly work plans, set priorities, and ensure timely approval and closure of work orders.
Maintain accurate records of labor, materials, and work order updates.
Collaborate with teams to find creative solutions that support City goals.
Promote a culture of safety and professionalism in all work activities.
Lead coordination for PBOT’s American Public Works Association (APWA) Accreditation, including writing SOPs, gathering information from SMEs, conducting research, and managing documentation.
Manage APWA accreditation software, updating and submitting documents, tracking requirements, and monitoring progress. Support efforts in collaboration with various Public Works Service Area Bureaus.
Schedule and coordinate meetings, connect project participants with needed resources, and support agenda development.

Who you are:

Decision Maker: You are a strong decision maker, able to arrive at independent decisions to authorize and coordinate the prioritization of work.

Organized: You have a keen attention to detail, providing a high level of resource management while maintaining accurate records, an aptitude for continuous improvement, and you excel at change management.

You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making.

Problem Solver: You can identify problems early and value collaboration. You utilize active listening, effective communication, and facilitation skills in working with others to find resolutions.
Authentic: You treat community members, co-workers, and employees with respect and are accountable.
Dedicated: Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed.
Team Player: An outgoing professional who values building trust, partnerships, and relationships to accomplish objectives more effectively for the team.

About the Divisions:

Operations Division

This section of the Operations Division performs street sweeping, vegetation management, removal of debris blocking the right-of-way, brush cutting, bike lane cleaning, leaf season and anti-icing program, greenspace management, and traffic island maintenance.

Programs vary based on weather seasonality.

Street Systems Division

With approximately 100 employees, the team provides essential maintenance and repair services for the City’s 4,800 miles of roadways.

The division is responsible for a variety of roadway programs, such as large paving projects to filling potholes.

We collaborate with various Public Works Service Area Bureaus paving back their water/sewer/storm trenches.

In addition, the division is integral to operationalizing small capital safety projects and supporting the ADA curb ramp program.

About the Bureau:

The Portland Bureau of Transportation is a community partner in shaping a livable city.

We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving.

For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov.

Have a question?

Contact Information:

Tami Larison, Recruiter

Bureau of Human Resources

Tamara.larison@portlandoregon.gov

Requirements

The following minimum qualifications are required for this position:

Knowledge of public works service areas, specifically maintenance operations.
Skill exercising independent judgement, problem-solve, and take initiative within established procedures and guidelines.
Experience providing responsive customer service and communication to a variety of technical and non-technical stakeholders with minimal supervision.
Experience utilizing multiple database systems, including standard business applications e.g., MS Office 365, specialized software for work order/asset management, and online ticket reporting software (Zendesk, TrackIT).
Ability to communicate clearly and effectively in writing and verbally, including preparing concise, well-organized reports, correspondence, and other documents.

Applicant must also possess:

A valid driver’s license and acceptable driving record (required for site visits, project oversight)

Although Not Required, you may have:

Completed Incident Command System (ICS) 100, 200 and 700 FEMA courses.

Qualifications

STEP 1: Apply online between January 5, 2026, to January 12, 2026

Required Application Materials:

Résumé
- Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.
Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.
To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your résumé should support the details described in your responses to the supplemental questions.

How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act.

Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

Do not attach any additional documents. Do not attach a cover letter, it will not be reviewed.
All applications must be submitted via the City's online application process by the closing date and time.
E-mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of January 12, 2026

An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%.
Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 19, 2026

Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): February 2026

Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: Late February 2026

Step 6: Start Date: March 2026

A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here for additional information regarding the following:

City of Portland Core Values
Recruitment Process - Work Status
Equal Employment Opportunity
Veteran Preference
ADA, Pregnancy, and Religious Accommodations

Recent Listing

Street Systems/Operations Divisions - Coordinator II - CPPW

Job Description

Summary

Key Requirements

Full Job Description

Requirements

Qualifications

Additional Information

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