Statewide Bridge and Tunnel Enterprise Financial Operations Analyst (Budget Analyst II)

Full Job Description

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe.

The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts.

Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits.

The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development.

Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details.

Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Requirements

About the Work Unit
The Statewide Bridge and Tunnel Enterprise Financial Operations Analyst (Budget Analyst II) works in the Statewide Bridge and Tunnel (BTE) Enterprise. The legacy Statewide Bridge Enterprise (BE) program was formed in 2009 by the FASTER legislation (SB09-108) to accelerate the repair, reconstruction, and replacement of rapidly deteriorating bridge infrastructure throughout the state. Subsequently, the passage of SB21-260 renamed the BE as the Statewide Bridge and Tunnel Enterprise (BTE or Enterprise) and expanded the scope of the Enterprise to include tunnel projects.

Further, the passage of HB23-1276 further expanded BTE’s scope to include preventative maintenance projects for bridges rated good and fair based on the National Bridge Inspection Standard rating scale. Per C.R.S. 43-4-805, the BTE operates as an autonomous government-owned business within the Department charged with financing, repairing, reconstructing, and replacing any designated bridge in the state, completing tunnel projects, and completing preventative maintenance bridge projects. BTE is also responsible for maintaining the bridges that it finances, repairs, reconstructs, and replaces.

About the PositionThe Statewide Bridge and Tunnel Enterprise Financial Operations Analyst (Budget Analyst II) provides planning, programming, budget management, fiscal monitoring, and reporting services for the Statewide Bridge and Tunnel Enterprise’s administration, operating, and debt service budgets.

This position will also work closely with the BTE Assistant Director for Finance and Administration and the BTE Managing Director to confirm that the Enterprise’s fiscal operations and activities comply with applicable statutes and policies adopted by the Statewide Bridge and Tunnel Enterprise Board (Board or BTE Board).

The BTE Financial Operations Analyst will serve a critical role in supporting the BTE Managing Director and BTE Assistant Director for Finance and Administration with the execution of strategies for leveraging Enterprise’s revenues and other funding sources to advance strategic projects in CDOT’s 10-year plan.

This position will assist delivery and execution of Enterprise’s expanded scope due to the implementation of HB23-1276 and the increased revenues from the BTE Plan of Finance.

Your duties and responsibilities will include, but are not limited to, the following: Budget Management and Execution of Program Fiscal Activities

• Collaborate with BTE staff with updating the program’s budgeting plan, which includes but is not limited to:

  • Understand how CDOT-developed revenue forecasts need to be incorporated into programmatic forecasting plans and models

  • Developing, tracking, and managing non-project related budgets, expenditures, and forecasts for BTE. Balancing programmatic funding needs with available budget by funding source, with the exception of the BTE capital construction program.

  • Make recommendations for program allocations that align with the BTE revenue forecasts.

  • Ensures funds are allocated appropriately and used in the most effective manner to meet the goals of Enterprise.

  • Download financial data from CDOT’s SAP financial system, Power BI, EMMA, and other financial systems.

• Coordinate with BTE program staff and DAF to complete necessary financial actions in SAP in order to maintain and execute the Enterprise’s fiscal needs. Ensure all actions are accurate, consistent and comply with statute and federal laws.

• Develop sections of the management’s discussion and analysis (MD&A) included in the annual financial statements related to the program’s Plan of Finance and administrative and operating budgets, and providing support related to the annual audit.

• Coordinate with Enterprise accounting staff on monthly budget-to-actuals reporting required by Enterprise’s trustee.

• Collaborate with BTE leadership and OFMB to assist in developing the program’s annual budget. This includes entering the budget into OpenGov and following the annual work plan-based budget process and ensuring compliance with all deadlines.

• As needed, support the CDOT Staff Bridge program with developing and submitting the program’s annual budget request. Additionally, tracking and managing the current year budget, encumbrances, and expenditures.

• Coordinate with the BTE leadership and DAF on budget amendment requests and other budget adjustments that require OFMB approval. (i.e, BTE transfer of funds from cost centers to cost centers or cost centers to pools).

• Prepare materials for the Transportation Commission and the Bridge and Tunnel Enterprise Board of Directors, on a monthly basis, as well as the at the request of Executive Management Team including draft and final annual budgets, budget workshops, budget amendments, revenue reconciliation reports, and various other supplementary materials.

Perform detailed tracking of the tasks associated with each design project assigned to Bridge Preventative Maintenance (BPM) task orders.

This position will then provide this data to the Structures Program Delivery Manager or a delegate to validate that consultant project management and design expenses are within an acceptable range.

• Assist with the development of the BTE quarterly report.

• Submit BTE shopping carts with guidance from BTE leadership and Accounting.

• Completes administrative duties related to program administration and reporting for BTE and Staff Bridge-funded projects and programs.

• Review and complete Buyer level review of BTE programmatic invoices.

Budget Liaison Support to Stakeholders

Act as a liaison to the stakeholders on BTE budget-related topics and provide guidance that complies with State, CDOT, and BTE policies, procedures, and processes.

Stakeholders include but are not limited to: Division of Accounting and Finance (DAF), Staff Bridge, Division of Transportation Development (DTD), Program Reporting and Transparency Office (PRTO), Program Consultants, and Financial Advisors.

Provide accurate and timely guidance on a variety of issues impacting the program.

Display expert customer service skills in addressing customer concerns or questions regarding fiscal matters.

Display expert customer service and consultation skills when working with internal CDOT staff, EMT, and other stakeholders.

Display expert communication skills by demonstrating effective listening, using a variety of communication methods, and thoughtfully providing specific information that is important, timely, and appropriate.

Meet with Region personnel as needed to provide support related to the administration of BTE funded projects.

Support BTE leadership with information sharing and training through presentations at Region conferences, the business operations conference, and other industry events.

Budget Planning and Forecasting Support

• Update the 4-year and long-range cash flow and other internal financial models. This consists of incorporating updated revenue forecasts from OFMB, debt service schedules, and administrative and operating data.

• Coordinate with DAF and BTE leadership to validate cash flow model results. This consists of the management of the PMWeb BTE project data and Anaplan.

• Model various program financial scenarios. For example, balancing funding non-project expenditures against forecasted revenue.

• In conjunction with the BTE Project Analyst, determine funding allocations and STIP constraints for both the program’s non-capital and capital construction programs.

• Collaborate with DAF and BTE Leadership on the implementation and forecasting of the new central services cost allocation plan.

• Assist the BTE leadership with developing and managing a new financial process associated with the implementation of the BTE Bridge Preventative Maintenance program.

Debt Portfolio Support

Support BTE leadership and financial advisors with any future debt issuances.

This includes working with the BTE Management Team and BTE financial advisors to assess the implications of new debt funding proposals and opportunities.

Examples include assisting with evaluating programmatic impacts associated with various financing scenarios For example, weighing the reduction in future pay-as-you-go program capacity against current financing needs.

Maintain a summary of BTE's debt service obligations and payment schedules.

Provide timely and accurate reporting. For example, updating the STIP, BTE quarterly report materials, and other ad-hoc reporting needs.

Coordinate with the BTE Controller and the BTE Assistant Director for Finance and Administration to ensure any reporting requirements that are determined by the Trustee and other reporting agencies are completed accurately and timely.

Other job duties as assigned.

Work Environment:

• Your schedule will primarily be 8:00 AM – 5:00 PM work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.

• Travel as needed in the State of Colorado for activities related to the management of BTE

  funded projects with occasional travel outside of Colorado for industry conferences.

Qualifications

Minimum Qualifications

Experience Only:

• Four years of experience in business administration, finance, accounting, economics, data analytics, program management, public administration or another field closely related to the major job duties

AND

• At least two years year of full-time professional work experience where the primary responsibility was in one or more of the following:

• fiscal monitoring or reporting
• finance
• budget development, analysis, planning, or budget management
• budget/financial reporting and ensuring compliance with fiscal rules, regulations, policies, and procedures.

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) yearsEducation from a U.S.

accredited college or university with coursework in business administration, finance, accounting, economics, data analytics, program management, public administration, or another field of study related to the duties of this position will be considered.

Professional work experience in where the primary responsibility was in one or more of the following:

fiscal monitoring or reporting

finance

budget development, analysis, planning, or budget management

budget/financial reporting and ensuring compliance with fiscal rules, regulations, policies, and procedures

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience

Please Note: The required experience must be substantiated within the work experience section of your application.

“See Resume” statements on the application or resumes in lieu of a complete application may not be accepted.

Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application.

Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred.

Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service.

The credential evaluation report must be an official report.

Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this positio

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

• A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications
The exceptional applicant will be an experienced budget analyst with proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Knowledge and understanding of theories, principles, and best practices of public sector financial and budget management, project level budgeting, resource allocation, and annual financial reporting in a large organization;
• Comprehensive knowledge and experience in financial analysis and budgetary processes;
• Governmental budget analysis, development and execution experience;
• Experience performing program and project summary data analyses and providing data analytics and modeling to examine the relationship between funding levels and results/outcomes;
• Strong aptitude for and experience in working with large datasets and using integrated software solutions and business intelligence tools;
• Experience with software such as MS Power BI, Access, Excel, MS Office, SAP, and others to support the implementation of tools, processes, procedures, and reports to extract, analyze, and summarize data;
• Experience developing reporting tools and dashboards that integrate and align with business needs;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Interpersonal and relationship building skills;
• Strong time and project management skills;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, Access), Power BI, Gmail and Google Applications, SAP, OpenGov, and the ability to quickly learn other software systems. Strong spreadsheet and other data analysis software experience highly preferred.

Additional Information

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.

Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

3. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), and the name of your school, or your NACES accreditation.

Please submit this as an attachment to your online application.

4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date.

Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.

Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email.

Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position.

If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above.

Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.




Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.

If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.




Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act.

These reports may be obtained at any time after receipt of the applicant's authorization.

As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction.

In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”Accurate, a consumer reporting agency, will obtain the report for CDOT.

Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.

The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks.

CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying.

The information contained in the report will be obtained from private and/or public record sources.

The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.




Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.




ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Misty Valles at misty.valles@state.co.us




Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

MV (SAP #50004627/PCR #65178)