Sr Management Analyst

Full Job Description

Career Opportunity

The city of Las Vegas invites applications for Senior Management Analyst for the Neighborhood Services Department.

This position will provide a wide variety of responsible, complex and sensitive administrative, project and analytical support for the assigned department; oversee assigned administrative processes, procedures and programs; and provide information and assistance to the public regarding assigned programs and services.

The purpose of this recruitment is to establish an eligible list for current and/or future openings which may include part-time or full-time positions.

Ideal Candidate

The ideal candidate will have experience developing and managing mental and behavioral health programs in non-clinical roles.

This includes program design and implementation, data analytics, outcomes tracking, program evaluation, and service navigation.

The candidate will demonstrate the ability to acquire data from primary and secondary sources, maintain and manage health-related databases, and interpret and analyze data using appropriate statistical techniques.

Experience with behavioral health grant writing, compliance reporting, and performance monitoring is essential.

Strong preference will be given to candidates with experience working within public sector or Medicaid-funded behavioral health systems, including familiarity with reporting requirements, performance metrics, and audit readiness.

This position does not include clinical oversight.

Distinguishing Characteristics

This is the advanced journey level class in the Management Analyst series.

Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned, which usually include significant and multiple administrative responsibilities and staff supervision on a project or day-to-day basis.

Employees perform the most difficult and responsible types of duties assigned to classes within this series.

Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

Management Analyst classifications perform work pertaining to the management or general administration of the work unit. Management Analysts work directly with management policies, are responsible for the development and dissemination of major internal policy, or have ready access to confidential information pertaining to management relations, and may have access to confidential information pertaining to labor relations. A Management Analyst is typically located at the department administration level, or may be located at the division administration level in a very large department; it is not typically located at the section level.


Supervision Received and Exercised

Receives general direction from management staff.

May exercise direct supervision over technical and clerical staff.

Selection Process

The selection process will include a review of all applications with only the most qualified participating in an interview. Final candidate selection will include hiring interview (if applicable).

Any individual offered employment will be required to pass a pre-employment drug test and complete background check. Some positions may require preliminary background checks.

Requirements

Essential Functions:

1. Provide complex and sensitive management and programmatic support to a large department; oversee assigned administrative support functions including budget.
2. Supervise assigned clerical and technical personnel; participate in the selection of staff; train assigned employees in city procedures; work with employees to develop short and long term goals, monitor accomplishments, establish performance requirements and personal development targets and provide coaching for performance improvement and development.
3. Research, develop, recommend and implement operational, administrative, program and other policies and procedures; assist in contract negotiations.
4. Serve as department liaison to the Human Resources and Finance Departments in the recruitment, hiring, promotion and position control processes; participate and advise management in the selection of staff, discipline and employee relations issues, and classification and compensation issues; work with Human Resources and Finance to develop creative solutions to staffing budget and position constraints.
5. Direct the data collection, compilation, coordination and organization of budget documentation; develop budget recommendations; participate with and advise division managers in the administration of department budget; prepare various financial reports as required.
6. Plan, organize, direct and conduct complex administrative, operational, budgetary and other studies with City-wide or major internal operational or funding impact; prepare comprehensive technical, statistical and analytical reports and records which present and interpret data and identify alternative solutions or proposals; make and justify recommendations.
7. Coordinate, facilitate, conduct and participate in inter-departmental, division and section meetings.
8. Represent the department when interacting with consultants, public and private organizations, community groups and the general public.
9. Respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare reports noting trends or escalating issues.
10. Draft ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
11. Coordinate activities with other city departments, the public and outside agencies.
12. Participate in various committees; attend and participate in professional group meetings.

Marginal Functions:

1. Provide training in various areas to department employees including computer applications and software.
2. May participate in the recording and tracking of legislation in support of various programs in area of work assigned.
3. May participate in contract administration with outside consultants and developers; prepare monthly progress reports.
4. Perform related duties and responsibilities as required.

Qualifications

Experience:

Three years of increasingly responsible administrative and analytical experience preferably within a local government environment.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major in public administration, business administration or a field related to the area of assignment.

A combination of formal education and directly related work experience may substitute for the degree. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.

Additional Information

Knowledge of:

Principles of supervision, training and performance evaluation.
Advanced principles and practices of budget administration.
Advanced principles and practices of policy and procedure development.
Advanced methods of research, program analysis and report preparation.
Principles and techniques of project management.
Policies and procedures of the assigned department.
Advanced public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar and punctuation.
Modern office procedures and methods including common office software and hardware.
Advanced records management principles and practices.
Pertinent federal, state and local laws, codes and regulations.

Ability to:

Independently perform the most difficult administrative and analytical activities in the area of work assigned involving the use of independent judgment and personal initiative.Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities.Interpret, apply, explain and enforce City, administrative and departmental policies and procedures.Research, analyze and evaluate programs, policies and procedures.Analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options and implement approved solution in support of goals.Interact with a variety of individuals from different socio-economic, ethnic and cultural backgrounds in sensitive or difficult situations.Communicate clearly and concisely, both orally and in writing.Establish and maintain effective working relationships with those contacted in the course of work.

Competencies:

In addition to Core Workforce Competencies:

Supervisor Competencies

Professionalism – Models core values by being honest, respectful and positive; continuously demonstrates the core values of the city; supervisory actions are collaborative whenever possible and intended to grow the city's capacity at an individual, unit, division and/or department level.

Managing Performance – Takes responsibility for own and assigned employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring regular feedback, and addressing performance problems and issues promptly.

Decisiveness – Willingness to make difficult decisions in a timely manner.

Developing and Empowering Others – Willingness to delegate responsibility; coaching assigned employee to develop their capabilities.

Facilitating Partnerships – Builds community and partnerships both inside and outside the organization.

Forward Thinking – Anticipating the consequences of situations and decisions; taking appropriate action to be prepared for possible changes.

Providing Support – Provides the tools and creates a supportive environment that allows others to successfully complete their work.