SLB Executive Administrator & Office Manager (PA II)

Full Job Description

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference? Consider joining the dedicated people of the Colorado Department of Natural Resources.

It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow.

That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program
  
  For more detailed information, please visit State of Colorado Employee Benefits

The Transactions and Records Services (TRS) work unit is responsible for establishing processing systems for transaction-related activities and records requirements for more than 7,400 active leases, contracts and transactions.

This team supports all revenue producing business units (e.g.

Minerals, Real Estate, Field Operations) in a variety of roles including but not limited to: agency-wide process improvement initiatives, transaction processing and support, administration of contract templates, data management and workflows, management of Board policies, and oversight of risk management protocols.

The team is a critical resource to lease customers, line of business staff and the Board of Commissioners.

TRS is responsible for developing standards and management procedures for agency records to ensure information is accurately captured to maintain institutional memory and comply with statute.

TRS processes all Colorado Open Records Requests received by the agency.

Requirements

This posting is only open to residents of the State of Colorado at the time of submitting your application.

The Executive Admin & Office Manager is responsible for program and office support for the entire agency, with five predominant responsibilities: agency administration, Board relations and support, Director executive assistance, data management/transaction processing, and communications implementation and delivery.

This position incorporates best management practices of office administration to provide quality service for customers and enhance Staff performance and efficiencies.

The Executive Admin & Office Manager is the first point of contact for the public and customers who call, mail, email, or visit the Denver office.

The Executive Admin & Office Manager provides executive assistance to the Director, including scheduling, clerical, and logistics support.

The Executive Admin & Office Manager reviews, edits, and assembles permanent agency records including correspondence, reports, monthly decision-making materials and related records distributed to the Board.

All Board meeting related responsibilities (held in Denver office and at offsite locations throughout the State), including Board and Staff travel and accommodations, are coordinated, attended by, and the responsibility of the Executive Admin & Office Manager.

Responsibilities include processing a large volume of hard copy mail that involves digital transformation to communicate and/or support transactions (i.e.. leasing related activities) in ATLAS.

Digital transformation of the office mail includes scanning and creating records/entering data into ATLAS to initiate processing steps for other agency work units.

The Executive Admin & Office Manager provides administrative and technical support for the agency’s Outreach and Communications unit.

General duties include research, writing, project management, and Customer Relationship Management (CRM) data entry and management in ATLAS for communication purposes.

Qualifications

This posting is only open to residents of the State of Colorado at the time of submitting your application.

• Excellent customer service and interpersonal skills
• Strong oral and written communication skills
• Organized and professional, with a strong self-motivated work ethic
• Dependable and trustworthy, uses good judgment and problem solving
• Adaptable and open to change, contributes with a positive attitude

• Current or former State experience relevant to this position
• Two (2) years of experience providing administrative and operational support to a professional Board
• Two (2) years of experience planning and coordinating onsite office functions and offsite travel logistics
• Two (2) years of experience providing executive assistance to senior leadership
• Proficiency in workplace applications of Google Suite, Microsoft Office Suite and Adobe Acrobat

• Must be a Colorado resident at time of employment.
• You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States

Additional Information

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act.

The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work.

While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.