Sheriff Community Service Technician I/II - Extra-Help Sheriff Community Service Technician I/II

Full Job Description

This recruitment is being established to obtain a current eligible list for both full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $20.68 - $23.96 per hour.

Duties may include, but are not limited to, the following:

• Perform a wide variety of highly confidential transcription and other criminal/civil/legal record duties and produce a wide variety of materials and departmental records.
  
• Reviews audio and written criminal activity materials for compliance issues, and transcribes into the automated Sheriff Records Management System within prescribed law and established policy requirements.
  
• Enters warrants into automated warrant system and enters subpoenas to keep record of receipt date and court dates.
  
• Transcribes investigative interviews.
  
• Assist with case management reporting and case management preparation for court and/or extraditions.
  
• Assist in investigations by computer searches of people, including witnesses and suspects, property and location using multiple Sheriff and other law enforcement record-management systems.
  
• As required, notifies statewide and/or nationwide wanted person search. Places detainer on wanted persons in county jails or state prisons, verifies identity, and coordinates hold and extradition information with corrections and other law enforcement agencies.
  
• Coordinates with other agencies on accuracy and reviews Sheriff's case files and CLETS entries for DOJ audits. Also disseminates automated printouts to proper agencies for review of their cases for CLETS entries.
  
• Prepares and properly processes criminal scene property and develops property control records, coroner property records, search and arrest warrants, evidence and property reports, counter reports on non-priority issues for preliminary filings, make referrals to proper sources, and assists the public in securing releases of personal property.
  
• Responds appropriately and communicates effectively to general public requests for information and/or services in person, through the mail, and on the telephone as necessary.
  
• Acts as office and/or division reception to the public, and assists with assigned special projects or programs.
  
• Performs as custodian of criminal records/civil papers and warrants and security for CLETS functions and may function as a CLETS and WISN operator.
  
• Computes fees and as necessary interest, accepts payments for services, maintains records of garnishees' pay periods and amounts received, process claims, deposit monies, and accurately maintains a daily record of fees collected, received and disbursed.
  
• As assigned, assist with viewing of the deceased, order autopsies, contact mortuaries and toxicology/pathology labs, fingerprint and/or photograph deceased, secure and release personal effects to next of kin.
  
• Completes daily department mail and evidence/lab collection requirements, conducts background checks for other agencies and completes public applicant LIVESCAN responsibilities.

Requirements

SHERIFF COMMUNITY SERVICE TECHNICIAN I

Option I

Experience:
Two (2) years of general typing and clerical experience, preferably with one (1) year performing transcribing duties.

Or

Option II

Education:
Completion of one (1) year at an accredited court-reporting school, with 45 units.

SHERIFF COMMUNITY SERVICE TECHNICIAN II

Experience:
One (1) year of experience equivalent to a Sheriff Community Service Technician I requiring knowledge of law enforcement documents and processes and the ability to apply rules and procedures pertaining to law enforcement actions.


POSITIONS IN BOTH CLASSIFICATIONS WILL BE SUBJECT TO CRIMINAL HISTORY BACKGROUND CHECKS PURSUANT TO THE HUMAN RESOURCES RULES AND REGULATIONS, SECTION 2, B.

Qualifications

ESSENTIAL FUNCTIONS

• Prepare clear, concise and accurate oral and written records, reports, and documents.
  
• Effectively interview others in person and over the telephone.
  
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
  
• Perform basic arithmetic calculations, transcription, and compose correspondence.
  
• Operate a personal computer, appropriate departmental software and databases and other modern office equipment.
  
• Create correspondence, spreadsheets, and presentation materials and maintain a variety of personnel, financial and statistical records using various computer software programs.
  
• Establish and maintain effective working relationships with those contacted in the scope of work assignment.
  
• Perform job duties under stressful conditions and respond appropriately to situations.
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
• Occasionally kneel, bend, twist, squat, balance and crawl.
  
• Frequent use of hand-eye coordination.
  
• Frequent use of data entry device including repetitive hand and arm motion.
  
• Occasionally lift and carry up to 40 pounds.
  
• Normal dexterity, frequent holding and grasping.
  
• Sit or stand for long periods of time.
  
  
• Regular attendance is an essential function.

Knowledge of:

• Basic laws, codes, ordinances and regulations affecting civil process and criminal records.
  
• Modern office practices, methods and procedures.
  
• Automated computer equipment and related software applications.
  
• Law enforcement and legal terminology, phraseology, documents and procedures.
  
• Proper English usage, spelling, grammar, punctuation and transcription.
  
• Basic principles of accounting, bookkeeping, and related record-keeping techniques and financial recordkeeping procedures.
  
• General nature and purpose of a variety of legal documents.

Ability to:

• Communicate effectively with others in person, over the telephone and in writing.
  
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
  
• Perform law enforcement administrative and technical activities with accuracy.
  
• Follow oral and written instructions.
  
• Take responsibility and exercise good judgment in recognizing scope of authority.
  
• Prepare and maintain clear, concise, and accurate records and reports.
  
• Establish and maintain cooperative working relationships with others.
  
• Deal courteously with the public.
  
• Utilize time management and multi-tasking capabilities.