Sewer Contract Manager (Business Services Analyst Senior)

Full Job Description

Environmental Services invites you to join our team as a Sewer Contracts Manager! In this role you will manage the full lifecycle of contracts and partner with internal customers and stakeholders to ensure agreements meet contracting standards and requirements. This role is essential to identifying, managing, and mitigating risks on behalf of the Wastewater and Stormwater utilities. You will work in a collaborative environment that values problem solving, analytical thinking, and a growth mindset. This position is a part of our Rates & Budget team.

The Environmental Services Department believes everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. Our goal is to be a leader in the industry by creating cost-effective programs to sustain a high quality of life and increase customer satisfaction with innovative approaches to solid waste, wastewater, and stormwater management.

As part of the Rates & Budget team, this position plays a vital role in supporting all phases of formulation, development, negotiation, and administration of material and service contracts; actively ensuring contract compliance. This position will directly oversee and supervise financial assistants dedicated to payment and procurement. In addition, the role will improve processes with a clear focus on customers, employees, and operations. We are seeking a strong leader, who can work independently and is detail oriented with the ability to manage competing priorities and projects. This individual should enjoy the challenges of a dynamic and fast-paced work environment.

Job Duties & Responsibilities:

• Materials and Services Contracts Development and Management: Organize, execute, and manage all phases of development, evaluation, negotiation and awarding of material and service improvement contracts in accordance with all rules and regulations.
• Procurement and Payables. Oversee teams dedicated to procurement and payment functions, reconciliation, and tracking of revenues for Wastewater and Stormwater. Understand the nature of all finance related tasks including creating purchase orders, reviewing invoices, and procure to pay workflows. Ensure timely processing of all invoices, accounting, and reconciliation.
• Employee Supervision. Supervise employees, manages scheduling, and conducts performance review and evaluations. Builds effective teams, outline goals, and provide career path assistance to develop industry leaders. Ensure all policies, procedures, and daily expectations are followed.
• Financial Management. Collaborate with Budget Liaison to develop, recommend, and manage the biennium budget for sewer contracts. Working with data analyst to ensure contract projections and assumptions are included, updated, and accurate within the Wastewater and Stormwater rate models.
• Community/Customer Relations. Build and maintain relationships with vendors, manufacturing representatives and contractors to maintain open communications and good working relationships. Negotiate contract terms and conditions in a manner that promotes a good working relationship.
• Research and Analysis. Analyze, research, and interpret complex policy, code, and legislative information related to contracts and purchasing. Conduct and support ad hoc analyses and contribute ideas toward the development of various purchasing and contract policies for Environmental Services.

Requirements

QUALIFICATIONS (TRAINING AND EDUCATION):

• Bachelor's degree in business management, accounting, public administration, finance, or a related field.
• Four (4) years preferred actively establishing, monitoring and/or negotiating contracts, adhering to procurement policies and procedures including review of invoices, and overseeing expenditures, preferably in the public sector or a utility.

*Equivalency: 1 year of experience = 1 year of education

Qualifications

Essential Skills and Key Competencies

• Communicates effectively by conveying a clear understanding of objectives and strategies. Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Network internally and externally within the Wastewater and Stormwater workgroups and with other City Departments. Collaborate to build relationships and deliver customer-centric solutions that meet shared objectives
• Ensures accountability by holding self and others accountable while planning and aligning work priorities to meet commitments and optimizing work processes to get work done effectively and efficiently.
• Demonstrates financial acumen by using analysis, forecasting, and evaluations of key indicators to act on strategic opportunities and ensure better business decisions.
• Organizational savvy: maneuvers comfortably through complex policies, processes, and people-related organizational dynamics.
• Ability to balance stakeholders by anticipating the needs, requirements, and expectations of multiple stakeholders.
• Knowledge of local government purchasing policies and procedures preferred, especially strong experience in Ariba.

Additional Information

Application Process

Interested individual should complete the online application and attach a resume and cover letter by the closing date and time listed on the job announcement. Applications received without attaching the required materials may not progress in the selection process.

Get Assistance

For assistance with the application process or questions regarding this job announcement please contact the Human Resources office at (253) 591-5400 by 4:00 p.m. of the closing date of the job announcement.

For technical difficulties using the Neogov system, call the applicant support line at 1-855-524-5627 between 6:00 a.m. and 5:00 p.m. Pacific Standard Time. This will allow us to assist you before the job announcement closes.

Communication with the City of Tacoma

We primarily communicate via email during the application process. Emails from Tacoma.gov and/or governmentjobs.com should be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

City of Tacoma’s Commitment to Diversity, Equity, and Inclusion

At the City of Tacoma, we're on a mission to make our workforce as diverse and inclusive as the community we serve. We're committed to eliminating racial and other disparities, and we actively seek out candidates from a wide range of backgrounds and cultures. Join our team at the City of Tacoma and help us build a more vibrant, inclusive, and equitable community for all.

The City of Tacoma believes that diversity of thought, background, and experience contributes to our success and innovation. If you’re passionate about this role and our mission, we encourage you to apply. If you have a less traditional background, we want to hear about your transferrable skills and experience. We value a variety of perspectives and are excited to see what you bring to the table.

The Community

Tacoma is centrally located just 32 miles south of the city of Seattle and 31 miles north of the state capital, Olympia. The City of Tacoma is also home to the Port of Tacoma, which is among the largest container ports in the United States. Like most cities in the northwest, Tacoma is surrounded by beautiful nature, offering residents many opportunities for outdoor adventures.

Largely suburban in nature with a small, but dense, urban core, Tacoma is home to numerous institutes of higher learning that attract students from across the country. The University of Washington Tacoma, Pacific Lutheran University, University of Puget Sound, a satellite campus of the Evergreen State College, three community/technical colleges, and several trade and business schools are within Tacoma's geographic area. Downtown's Cultural District is the site of the Washington State History Museum, Museum of Glass, the Tacoma Art Museum, and America's Car Museum.

With its affordable housing and distinctive neighborhoods and business districts, the city has been recognized numerous times as a best city to live in the nation. To see a few of the great things Tacoma has to offer, view this YouTube Video!

View this exciting video to learn more about the City of Tacoma: https://www.youtube.com/watch?v=2n5MWl8KFvI

Compensation & Benefits

Pay Details:

Hourly Rate: $47.26 - $66.50

Annual Salary: $98,280.00 - $138,320.00

Employee Benefits | City of Tacoma