Serve CO Director of Finance

Full Job Description

Colorado for All

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Department Information (Gov’s Office)

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life.

The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Transparency Posting

The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act.

An intended appointee within the Governor’s Office Internal Operations team has been identified for this position.

Requirements

Position Title: Serve CO Director of Finance

Department: Internal Operations

FLSA Status: Exempt

Organizational Relationships: Reports to the Governor’s CFO and Controller; supervises the Senior Fiscal Officer.

Expected Annual Travel: Minimal

FLSA Classification: Exempt

Expected Annual Travel: minimal

Position Summary

Works with Serve Colorado’s Executive Director and the Office of the Governor’s Chief Financial Officer / Controller to lead/manage aspects of Serve Colorado’s budget and finances as well as grant compliance. This position will work with the overall team to support growth and new partnerships.

Essential Duties and Responsibilities:

Maintain Serve CO’s internal control environment, including but not limited to enforcing federal fiscal policies (2 CFR Part 200), State of Colorado statute, and all applicable fiscal and procurement rules.

Guide Serve Colorado staff and subgrantees by providing training and technical assistance related to 2 CFR Part 200, grant terms and conditions, and State of Colorado Fiscal and Procurement rules;

Maintain current knowledge and proficiency in all applicable state, federal, and department rules, regulations, policies and procedures and act as a resource and guide to Serve Colorado team;

Assist with the drafting and enforcement of policies and procedures.

Develop and implement risk based subrecipient fiscal monitoring plans; such as

• Assisting with performing pre-award risk assessments;

• Monitor subrecipient fiscal performance;

• Review and follow up on subrecipient financial reports and documentation;

• Conduct site visits and desk reviews to monitor fiscal performance;

• Ensure subrecipient fiscal compliance to 2 CFR Part 200 and AmeriCorps terms & conditions;

• Supports Serve CO Executive Director and Executive Team in activities related to financial oversight; and

• Serve as primary liaison for state and federal auditors.

Manage all aspects of Serve Colorado’s finances

• Monitor and assist with developing Serve Colorado's annual budget and spending plan with input from Serve CO’s Executive Director; including but not limited to drafting long-term financial plans;

• Manage Serve Colorado payroll allocations monthly based on after-the-fact timekeeping records;

• Generate financial reports such as the regular Budget to Actual, Federal Funding Accountability and Transparency Act report (FFATA), Federal Financial Reports (FFRs), and the statewide Schedule of Expenditures of Federal Awards (SEFA) report;

• Complete Colorado Operations Resource Engine (CORE) activities (journal entries, encumbrance set up, pull infoadvantage reports, and process other reports and entries as necessary);

• Complete Federal draws and all other requests for reimbursements for all Serve Colorado grants; and

• Analyze, evaluate and recommend solutions and/or reallocation of funds as appropriate.

Manage the Serve Colorado Senior Fiscal Officer.

• Provide direct supervision, coaching, and performance management for the Senior Fiscal Officer; including but not limited to establishing clear expectations, work plans, and accountability structures.

Support Serve Colorado operations staff in grant application and review process and procuring major purchases.

• Provide guidance and feedback on Interagency Agreements (IAs), Memorandums of Understanding (MOUs), grant contracts, and other contractual agreements.

• Support Serve Colorado vendor and grantee selection to align with federal and state rules.

• Assist Serve Colorado program staff with contract template development and implementation, subrecipient budget analysis, and vendor set-up, such as collecting W-9s and Electronic Fund Transfer forms.

Other duties as assigned.

Qualifications

Education/Experience:

• 4+ years of previous experience of overseeing federal fiscal funds

• 5+ years of grant management experience

• Advanced Microsoft Excel skills

• Experience in effective supervision required.

• Ability to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to non-discriminatory practices in all areas: hiring, employment and development opportunities.

Preferred Qualifications:

• 6+ years experience overseeing federal fiscal funds

• 7+ years experience in grant management

• 1+ years experience reviewing statute and fiscal rules.

• Knowledge of AmeriCorps funding/programming

• Knowledge of CORE the states' accounting system

• Expert Microsoft Excel skills including Pivot Tables

• CPA

Conditions of Employment: Must currently be employed in the Office of the Governor, Internal Operations.

Additional Information

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at gov_hr@state.co.us.

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.