Financial Management Specialist
U.S. Coast Guard
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Posted: February 10, 2026 (1 day ago)
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Senior Management Analyst (Payroll)
City of Alameda
Finance Department
Location
Alameda, California, 94501
Salary
$121,076 - $147,170
per year
Type
Full Time
More Management & Supervision jobs →Closes
February 23, 2026
Job Description
Summary
This job involves leading payroll operations and financial analysis for a city government, including managing staff, improving processes, and ensuring compliance with laws and regulations.
It supports the finance department by handling tasks like payroll processing, data reconciliation, and program planning.
A good fit would be someone with strong experience in public sector finance and payroll who enjoys supervising teams and solving complex administrative challenges.
Key Requirements
- Bachelor's degree in public or business administration or related field
- Five years of administrative experience in analysis, policy development, and supervision, with two years in payroll or finance specialization
- Experience overseeing payroll units, including timekeeping, reconciliations, tax reporting, CalPERS, garnishments, and deductions
- Proficiency in advanced Excel for data analysis and process management
- Knowledge of government finance, public payroll administration, and Tyler Munis software
- Ability to conduct research, develop procedures, and ensure compliance with federal/state legislation
Full Job Description
The City of Alameda is seeking a highly skilled individual with experience in government finance, public payroll administration, process improvement efforts, and/or related fields to support strategic initiatives and departmental operations within the Finance Department.
The ideal candidate will have demonstrated expertise in advanced Excel utilization for data analysis, and process management for cyclical work products, and supervision of clerical-level staff. The roles may require execution of payroll functions; ideal candidates will have some knowledge of Tyler Munis.
Under administrative direction, provides highly responsible, specialized management assistance by planning and directing comprehensive programs, studies and projects and performs other related work as required.
Requirements
This is the advanced level class in the Analyst series. Positions allocated to this class exercise a high degree of responsibility for specialized research, analysis and program administration. The emphasis of the work and the specialization required will vary according to duty assignment. Work in the class is distinguished from that of lower classes by the level of responsibility associated with assigned duties and by the degree of specialization required.Qualifications
1. Manages comprehensive specialized functions, projects and/or studies.2. Monitors and evaluates impact of specialized federal and state legislation and court rulings; develops or adjusts programs and procedures to ensure compliance.
3. Develops and implements programs, systems, procedures and operating methods; develops and revises policies and procedures.
4. Plans and directs administrative services for a major department or division; recommends and implements improved methods and procedures.
5. Plans and directs major departmental functions, programs or activities involving comprehensive specialized administrative operations; may administer specific program areas.
6. Conducts research and analytical studies on a variety of programs and issues; coordinates and expedites reports and program information from City departments; develops procedures, formulates recommendations and prepares reports and correspondence.
7. Coordinates contract arrangements with other agencies and private parties.
8. Assists Department Head in determining priorities, methods, standards, and work sequences necessary to achieve objectives.
9. Confers with other departments, public officials, consultants and citizens and explains City policies and procedures; makes presentations on assigned projects and programs.
10. Provides staff support to committees or commissions or individuals as assigned.
11. Assists in budget preparation and administration.
12. Administers various staff functions of the department.
13. May supervise, train and evaluate assigned staff.
Additional Information
Education/ExperienceAny combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation from an accredited four year college or university with major course work in public or business administration or related field.
Experience: Five years of administrative experience involving the analysis of comprehensive administrative concerns, development of policies and procedures and supervising an administrative activity, two years of which shall have been in the area of assigned specialization.
Experience overseeing a payroll unit responsible for timekeeping across multiple tracking systems, manual adjustments in the financial system, reconciliations of payroll data, payment and quarterly tax reporting, CalPERS payment and reporting, garnishments, deductions, and pay code management in system.
Knowledge
Knowledge of principles of public and business administration including organization, personnel and fiscal management; statistical concepts and methods, and general analytical procedures; principles, practices, functions and trends of assigned area of specialization.
Ability
Ability to effectively manage comprehensive specialized functions, projects and studies; administer major programs; perform both complex and routine administrative work with speed and accuracy; interpret and apply established City policies, procedures and codes; interpret and apply specialized federal and state legislation and court rulings; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports concerning complex matters; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train, and evaluate assigned staff.
Other Requirements
Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.
Selection Process: The examination process may include an application and supplemental questionnaire evaluation, a written exam, a performance exam, and/or an oral interview. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Citizenship and Immigration Services.
E-Verify: The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).
Veteran's Preference Credit: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active-duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
An Equal Opportunity Employer: The City of Alameda encourages minorities, women and the disabled to apply. It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age. Qualified disabled persons must be able to perform the essential functions of the position with or without reasonable accommodations. No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace. Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons. Requests for reasonable accommodation should be made in advance to the Human Resources Department. Hearing Impaired TDD (510) 522-7538.
E-Verify: The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).
Veteran's Preference Credit: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active-duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
An Equal Opportunity Employer: The City of Alameda encourages minorities, women and the disabled to apply. It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age. Qualified disabled persons must be able to perform the essential functions of the position with or without reasonable accommodations. No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace. Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons. Requests for reasonable accommodation should be made in advance to the Human Resources Department. Hearing Impaired TDD (510) 522-7538.
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