Security Assistant

Full Job Description

Veterans Integrated Service Network 10 Human Resources Management Service (VISN 10 HRMS) is currently recruiting for multiple, full-time Personnel Security Assistant, GS-0086-5/6/7.

The incumbents will be part of the network's medical center's Strategic Business Units (SBU) located in the following sites: Detroit, MI, Chillicothe, OH, Cincinnati, OH, and Cleveland, OH To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-05 position you must have served 52 weeks at the GS-04. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

For the GS-05 Grade Level: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have One year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Performing clerical assistance tasks in support of established programs; general administrative and/or clerical tasks; maintaining reports and logs; researching applicable regulations.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education beyond high school.

This education must have equipped you with the knowledge, skills and abilities to perform the duties of the position at this grade level..

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

For the GS-06 Grade Level: You may qualify based on your experience as described below: Grade Level Qualification Requirements: You must possess Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically but are not limited to: Completing forms associated with administrative tasks; assisting with the completion of background investigations, reviews, or checks; detail oriented and highly organized while adhering to established deadlines; following established procedures or instructions for carrying out support tasks; maintaining reports and logs; handling access requests for identification and/or access cards.

For the GS-07 Grade Level: You may qualify based on your experience as described below: GS-07: Grade Level Qualification Requirements: You must possess Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include: Use of automated systems for the issuance of access cards and/or identification cards; properly obtaining and entering required background information into automated systems; utilizing proper regulations for the security determination process; Provide a positive customer/security relationships through frequent customer/security support calls; performing audits of security programs; and providing consultative services to managers regarding security programs and regulations.

You will be rated on the following Competencies for this position: Customer Service HR Information Systems Communication Attention to Detail Self-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work.

However, there may be some walking; standing; bending; carrying of light items such as papers, small boxes, or books.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Personnel Security, e-QIP, PIV, Use of Automated Integrated Systems (70%) The Personnel Security Assistant performs work related to the collection, organization and/or tracking of information in support of the Personnel Security Program.

The Personnel Security Program includes the processes of initiating, reviewing, and approving background cases for release to the Office of Personnel Management (OPM) in compliance with policies relating to completion of suitability investigations for Federal employees and others requiring background investigations for non-sensitive and public trust positions.

The work of this position centers on assisting the Personnel Security Specialist in collecting appropriate background information, tracking and reviewing data, completion of reports, maintaining databases and processing follow-up actions on various security related matters and assisting with suitability adjudications.

The work of the Personnel Security Assistant has a direct impact on the accomplishment of national and local performance measures with regard to timeliness of actions and following are the major duties of this position: Review position risk sensitivity levels as full assistant to the Personnel Security Specialist.

Assemble position descriptions and functional statements for the Personnel Security Specialist for review. Track electronically the level assigned and the appropriate background investigation needed.

For pre-employment processes, serves as the initial point of contact for new appointees including but not limited to paid or without compensation employees, volunteers, students, residents, and contractors.

Reviews information submitted by the requesting office to validate level of background required, enters appointee information into a local data base tracking system and refers appointee for fingerprinting.

Initiates, reviews and releases appointees background investigations in the Office of Personnel Managements Electronic Questionnaires for Investigations Processing (e- QIP) system or in conjunction with the VA- Adjudication Center (VA-AC).

Responsible for assisting in the execution of personnel security-related functions as they relate to VA Subjects in Veterans Affairs Centralized Adjudication and Background Investigation System (VA-CABS).

Has basic knowledge of the application and training on using VA-CABS. Support the programming of PIV cards after being manufactured.

Perform minor PIV troubleshooting of the PIV System during malfunctions and resolve system issues.

Local Consultation, Performs Audits, Maintains Privacy of Information, Reviews technical regulations, policy, guidance (30%) In conjunction with the Personnel Security Specialist and/or lead/supervisor, presents training/briefings for supervisors, managers, and employees related to various aspects of the Personnel Security Program.

Assures that paperwork related to the suitability process is forwarded for inclusion in the appropriate system of records, i.e., official personnel folders, records related to fee basis employees, contract personnel, volunteers, or without compensation employees.

Maintains required files related to the suitability process in accordance with OPM/agency guidelines. Requests information from various law enforcement agencies and courts.

Assures that the approving official is kept informed of these actions.

Reviews applicant's data ensuring that the submitted information matches the demographic data and that all required information has been provided.

Accepts/rejects applicants Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday - 7:30 a.m. - 4:00 p.m.

Telework: This is not a telework position Remote/Virtual: This is not a remote/virtual position. Position Description/PD#: Security Assistant/PD99952S