SECRETARY - UNCLASSIFIED

Full Job Description

The City of Long Beach, Department of Health and Human Services is recruiting one (1) Secretary - Unclassified position within the Environmental Health Bureau. This recruitment is anticipated to close on Friday, February 27, 2026, at 11:59 PM OR when 100 applications are received, whichever occurs first.

Requirements

• Interacts effectively with the Environmental Health Bureau Manager and all levels of the bureau and department;
• Serves as liaison to the public, vendors, elected officials, City Manager's Office, and City departments on behalf of the Bureau Manager;
• Maintains calendars and assists with preparation for meetings, trainings, and appointments;
• Oversee daily administrative operations and ensure efficient office functioning;
• Serves as backup to the Main Health Front Desk Receptionist and other clerical staff during breaks and absences;
• Screens and prioritizes requests of Bureau management and staff;
• Performs various clerical functions, including copying, scanning, compiling, and filing documents;
• Coordinates and tracks the workflow of several Bureau processes, including requests for purchase orders, invoice payments, and expense reimbursements, contracts and other items;
• Interprets Department and Bureau policies, procedures, and operations for the public and City personnel;
• Composes correspondence, reports, and notices, including correspondence to outside organizations and the public;
• Provides administrative support to special programs, projects, and/or initiatives;
• Assists with City correspondence, reports, memorandums, and other documents;
• Provides basic graphic design, PowerPoint design, excel worksheet design, and support as needed;
• Coordinate and process travel requests for Bureau Management staff, including arranging transportation, and accommodations;
• Supervises clerical staff as needed;
• Coordinate maintenance and repairs of office facilities;
• Maintains confidentiality of sensitive company information;
• Ensure compliance with bureau’s standards and legal regulations;
• Assist with HR concerns, authorization requests, and personnel correspondence by relaying information to Department management and obtaining signatures when needed;
• Foster a positive office culture; and
• Performs other related duties as assigned.

Qualifications

• High School Diploma, GED, or equivalent certification.

• Five (5) years of full time progressively responsible experience in secretarial, administrative, and/or clerical work in an office setting.

• Bachelor’s degree in Public Administration, Business, Public Health, or a closely related field.

• Work occasional evenings and weekends as needed.
• Communicate both verbally and in writing.
• Comprehend and interpret complex written information.
• Research, organize, and analyze data from a variety of sources.
• Develop conclusions and make recommendations based upon evaluation of facts.
• Work collaboratively with others.
• Exercise initiative to complete assigned tasks.
• Plan and organize work.
• Operate computers including the use of the internet, spreadsheet, database, and word processing software (e.g. Microsoft Office).

Additional Information