Secretary (Office Automation)

Full Job Description

About the Position: This position is located at the a commissary store within the Defense Commissary Agency (DeCA) system. Located in Robinson Barracks, Stuttgart, Germany.

Who May Apply: US Citizens Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

30 Percent or More Disabled Veterans Current Defense Commissary Agency (DeCA) employees Current Department of Army Civilian Employees Applying to OCONUS Positions Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes reviewing incoming correspondence and reports, maintaining appointment calendars, informing managers on changes in administrative directives or procedures, and using office automation equipment and word processing software to produce a variety of documents.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• Set up and maintain files according to organization filing system.
• Receive and review all incoming correspondence and reports.
• Maintain appointment calendar for the store director, scheduling and rescheduling appointments and meetings as necessary.
• Attend director's staff meetings, take notes and types in final format; and make all special arrangements for visitors to the commissary.
• Use the full range of office automation equipment and word processing software to produce a variety of documents.
• Serve as the personnel liaison between the commissary and the Human Resources Service Provider.
• Generates all requests for personnel action using requests for personnel action (RPA) or equivalent, and providing all required attachments.