Secretary (Office Automation)

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-MSS-12886263-MS.

26-MSS-12886263-MS GS-10: To be eligible at the GS-10 level, you must have at least ONE year of specialized experience equivalent to the GS-9 level.

Specialized experience is defined as serving as an executive secretary to a senior executive (such as a Chief Executive Officer, senior officer in a large firm, or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment.

Examples of specialized experience include: performing highly complex and confidential administrative support and secretarial tasks for superiors; maintaining and exercising control over supervisors' calendar for all appointments, meetings, engagements and conferences; reading, screening and controlling incoming mail; receiving and screening visitors and callers; composing a variety of written material; ensuring accuracy of outgoing correspondence for procedural and grammatical accuracy; developing, modifying and implementing office administrative procedures; and making complex and confidential travel arrangements.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

(A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

Serves as the secretary to the United States Attorney (USA) providing a wide variety of technical and administrative support services.

A confidential relationship is required between the incumbent and the United States Attorney.

The incumbent speaks for the United States Attorney, and, in this role, fully and accurately reflects his/her supervisor's philosophies, policies, goals and management objectives.

Represents the supervisor when addressing leading figures within the government, business, law enforcement community, members of the media, and others.

Presents the views of the United States Attorney in correspondence and other communications with agency managers and program officials.

Assists the USA by anticipating and personally undertaking administrative assignments based on a comprehensive knowledge of the policies and views of the USA on significant matters affecting the USAO.

Manages and oversees the day-to-day activities of the immediate office of the USA.

Exercises exclusive control over the USA's calendar for all appointments, meetings, engagements, and conferences with complete authority for commitments of time.

At own discretion, establishes priorities and arranges, shifts, or cancels appointments and meetings; accepts or declines invitations to meetings, luncheons, speaking engagements, and news media appearances based on the USA's scheduled activities and special interests.

Makes travel arrangements for the USA. Secures accommodations and maintains contact while the USA is in travel status and informs him\her of important developments.

Performs a variety of special assignments of a one-time or recurring nature for the USA.

Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.

Integrates output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text.

May integrate graphic output into text documents and adjust style and pitch of type to design and lay-out individual pages to fit large and complex publications.

Manipulates output from advanced functions of non-text oriented software types to meet user requirements, e.g., to electronically change tables to graphs, superimposing one graph over another, and adding boxed explanatory text to graphics.

Ensures documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consults with document author to resolve questionable material.