Secretary A

Full Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.

The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Provide senior secretarial and administrative support to the Mental Health Prisoner Re-entry and Support Services program director and staff. Duties include preparing and organizing correspondence, reports and materials for the program director; coordinating program director's meeting schedule, attending meetings as needed and taking and transcribing minutes; assists program director and staff in organizing and coordinating required materials, including treatment team submissions, review of standards, preparation of status reports, assistance with compilation of audit results, preparation and dissemination of final audit reports; assists program director and staff with re-entry program responsibilities, including information flow, filing and tracking of probate court orders, data collection and entry, and preparation of reports. Acts as timekeeper for department; provides back-up to Mental Health Services Director's secretary. Files petitions in probate courts throughout the state; follows up with court paperwork distributing to facilities and prisoners and maintains database. Completes other assignments as requested by the Assistant Mental Health Director or Mental Health Services Director.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Information

Certain positions may require a criminal history background check.

View Position Description HERE.
View Job Specification HERE.

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All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.

Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date.

More information regarding what constitutes an official transcript can be found here.

(un-official or web based transcripts will not be accepted) If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.

Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services.

All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form)

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.

All new employees will complete additional online training to successfully complete their non-custody new employee training.