Secretary 9

Full Job Description

At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve.

Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities.

Learn more at www.michigan.gov/LEO.

Perform secretarial duties for the program manager of the Laboratory and Equipment Services Section, Technical Services Division.

This position requires answering and screening of telephone calls, typing letters and other correspondence, processing mail, photocopying, faxing documents and performing other secretarial duties as requested.

This position ensures timely, reliable and accurate processing for all payment requests using SIGMA. Maintains confidentiality of documents and information received.

Other duties include receiving, screening, and recording all samples submitted to the LESS Laboratory into the Laboratory Information Management System (LIMS). The secretary enters completed analytical results into LIMS and returns sample analysis forms to lab customers. Person also interprets State, Department, Agency, and Division policies and procedures and serves as liaison to Section staff and to the Division and Agency offices. The position drafts and prepares letters and reports for the LESS program manager and other LESS staff. The secretary ships and receives field sampling supplies. This person enters data for field equipment calibration and repairs into a database. The secretary performs weekly checks of safety showers and eyewash stations. This position also serves as backup to and assists with special projects for the Departmental Analyst.

Position Description

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Information

Please attach a cover letter and detailed resume to your application.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.

All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment.

Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks.

Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.

The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.

Certain positions may require a criminal history background check.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf