SECRETARY

Full Job Description

You will serve as a SECRETARY in the in the 3d Marine Logistics Group (3d MLG) of III MARINE EXPEDITIONARY FORCE. ***ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED.

Please see Additional Information section below.*** This is a RE-ADVERTISEMENT of Announcement Number:ST-12920625-26-JHH. Applicants that have previously applied NEED to re-apply to this announcement.

GS-08Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: organizing and managing an executive calendar, identifying administrative issues, coordinating administrative work in an office, managing organizational files; planning protocol logistics of guest visits and/or command functions; AND recommending changes in administrative procedures and practices.

GS-07Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: assisting with the organization and management of an executive calendar, identifying administrative issues, assisting with the coordination of administrative work in an office, managing organizational files; planning protocol logistics of guest visits and/or command functions; AND recommending changes in administrative procedures and practices.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional Information Continued: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ).

To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.

ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.

Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate.

For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Major Duties:

• You will maintain multiple senior management official's calendars using office automation software (e.g., Microsoft Outlook) to schedule meetings or conferences.
• You will compose documents (e.g., reports, memorandums) to provide written responses to requests or to provide scheduled (e.g., weekly, monthly) reports.
• You will plan executive administrative functions and/or dignitary/distinguished guest visits in compliance with command protocol.
• You will coordinate meetings by notifying all participants and making logistical arrangements.
• You will use personal computers, terminals, or office software programs to enter data or correct errors or omissions in documents, files, or records.
• You will serve as the principal protocol planner, receives all visitors and telephone calls for the office in a courteous and professional manner.
• You will coordinate Protocol Officers and Staff Secretaries of other organizations and coordinates with subordinate commands and prepare and distribute invitations, both handwritten and typed, for various social functions.