SECRETARY

Full Job Description

You will serve as a Secretary in the Executive Department, N01; US NAVSUPPORT (NAVSUPPACT NAPLES) in Capodichino, Italy.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Utilizing office automation software to prepare correspondence, spreadsheets, briefs and reports 2) Receiving, screen and forward phone calls and visitors 3) Applying proper grammar, spelling, punctuation and format to correspondence 4) Maintain records of official correspondence Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional Information: ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.

ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.

Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate.

For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/in-government/unique-hiring-paths/federal-employees/career-transition/ Major Duties:

• You will schedule conferences and meetings ensuring time, location, and attendees are established according to specific guidance.
• You will answer requests for routine operation information to assist customers.
• You will draft emails, letters, memoranda, or reports in support of administrative practices.
• You will verify outgoing correspondence for accuracy (e.g., grammatical, factual, conformance to policy or procedure).
• You will use an automated calendar to schedule appointments.
• You will use office automation software, word processors, graphics, spreadsheets, database management systems, to produce a wide variety of documents, incorporate data from different software applications, or update databases accordingly.
• You will receive visitors or phone calls, determine purpose, and refer to staff member.
• You will screen visitors or phone calls to ensure inquiries are routed to the appropriate personnel.
• You will perform follow-up action on administrative actions to ensure that timelines are met.