School Information Assistant (Office Automation)

Full Job Description

About the Position: DoDEA Pacific East District operates 21 schools located in Japan across 7 communities.

There are nearly 900,000 military connected children of all ages worldwide, of which more than 8,000 are enrolled in DoDEA Pacific East District schools and served by thousands of teachers and educational aides.

Federal employees in Iwakuni, Japan are currently entitled to receive a 5% Post Allowance (COLA) in addition to the base salary (rate subject to change).

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee Current Permanent Department of Defense (DoD) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience for GS-05: One year of specialized experience which includes: utilizing automated systems for data entry; preparing a variety of correspondence; and creating files.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.

Add the two percentages. Specialized experience for GS-06: One year of specialized experience which includes: registering students; managing academic records; and preparing administrative reports.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.

The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position.

Applicants determined to not meet the typing proficiency will be considered ineligible and will not receive consideration for this position.

Time in Grade Requirement (GS-06): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Time in Grade Requirement (GS-05): Applicants who have held a General Schedule (GS) position within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks. Major Duties:

• Perform a variety of school administrative functions such as student registration, student attendance, academic records maintenance, tuition status, and other related processes.
• Receive data and enter into the student information management database.
• Prepare a variety of letters, messages, memoranda, reports, charts, school bulletins, and other correspondence using typing and automated word processing equipment and other various software programs.
• Work in coordination with the administration to construct in the student information management system a viable school master schedule for teachers, e.g., times for preparation periods, lunch times, classroom teaching, etc.
• Prepare reports for school administration and other personnel from the student information management system database and disseminated to the correct personnel in a timely manner.