RECORDS SYSTEM CLERK I, SHERIFF

Full Job Description

TYPE OF RECRUITMENT:
We encourage applications from anyone.

The application filing period will begin on Wednesday, February 18, 2026, 8:00 A.M. (PT) - Continuous

We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified applicants.

J2240P

Check Out Our Outstanding Benefits

For more information about the amazing benefits offered by Los Angeles County, please visit us here: https://hr.lacounty.gov/benefits/

Why work for us?

With more than 10 million residents, Los Angeles County is the most populous county in the nation!

As the largest employer in Southern California, over 116,000 employees in more than 38 Departments, we provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee.

The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the country.

Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.

Requirements

Processes a variety of law enforcement reports to align with a request/order and to distribute to different units.

Types and files a variety of documents by matching documents to the appropriate identifiers; inputting the appropriate court information; distributing reports to appropriate units.

Indexes and/or scans reports into appropriate computerized law enforcement data systems.

Checks computer entries, documents, etc. by logging into appropriate software; matching documents to the appropriate identifiers; proof reading documents.

Enters and retrieves confidential law enforcement information align with a request/order in accordance with departmental policies and procedures.

Researches and compiles information on persons or property named in reports such as arrest and driver's records, wants or outstanding warrants, stolen or recovered property, to comply with a request/order in accordance with departmental policies and procedures.

Maintains confidential criminal records and files to align with departmental policies and procedures.

Screens and routes telephone calls.

Furnishes information to the public and authorized law enforcement personnel in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.

For more information, please view the classification specification: Records System Clerk I, SH

Qualifications

REQUIREMENTS TO QUALIFY

OPTION A: One year of experience at the level of* County of Los Angeles class of Intermediate Clerk** or Intermediate Typist-Clerk** performing specialized clerical functions or assisting higher-level clerical staff performing clerical functions in the Records and Identification Bureau of the Sheriff's Department.

OPTION B: Two years of specialized office clerical experience at the level* of County of Los Angeles class of Intermediate Clerk** or Intermediate Typist-Clerk.**

OPTION C: Three years of office clerical experience.

TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute (NWPM).

LICENSE
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION*You may still qualify even if your job title isn’t exactly the same as the ones listed.

What matters is that your experience is at a similar level — meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure.

Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

**For a full description of the class specification of Los Angeles County’s Intermediate Clerk (Item #1138) or Intermediate Typist-Clerk (Item #2214), please click the hyperlink on the job title under Requirements OR go to Department of Human Resources website at http://hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box.

SUPPLEMENTAL QUESTIONAIREAs part of this application process, applicants will be required to complete a supplemental questionnaire.

The questionnaire contains a pre-investigative questionnaire which will be applied as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department.

Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait three (3) months from the date of the disqualification in order to reapply.

Additional Information

EXAMINATION CONTENT
The examination will consist of two (2) parts:

PART I
The examination will consist of an online multiple choice and/or simulation assessment(s), weighted 100%, assessing:

• Deductive Reasoning
• Customer Focus
• Learning Potential
• Responsibility

APPLICANTS WHO RECEIVE A PASSING SCORE OF 70% OR HIGHER ON PART I WILL BE INVITED TO PART II.

PART IIA qualifying online typing assessment of 30 NWPM will be required for candidates who have NOT held a typing position in the service of the County of Los Angeles.

Applicants do not need to appear at a Los Angeles County Sheriff's Department exam facility to participate in this assessment.

Applicants may complete the online assessment on a personal device during a specified examination period.

This exam (Records System Clerk I) requires a typing proficiency of 30 NWPM. You will be allowed one (1) attempt to pass the typing performance test. You may not need to take a typing test if you meet any of the following:

• Current or former County employees who have held a typing position that required the necessary wpm.
• Applicants who have already taken and passed the County's typing performance test (administered by the Department of Human Resources) at the required wpm. If your passing score is already on file, it will be transferred automatically—no need to retest.
• Applicants who passed the "Typing Test - Score-Banking Only" with the required net wpm. Your score will be transferred automatically - no need to retest.

Applicants who passed a County typing test through a different department (not DHR), please attach a copy of your typing certificate to your application when you apply.

If you can’t attach it during filing, you must email it to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number within seven (7) calendar days of the date of your application.

Candidates who have not taken the typing performance test or met the typing requirement, as mentioned above, will be provided with a link to the Los Angeles County typing performance test during the examination process.



THE MULTIPLE CHOICE ASSESSMENTS AND PERFORMANCE TYPING TEST ARE NOT REVIEWABLE BY APPLICANTS PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST MEET THE REQUIREMENTS, INCLUDING THE TYPING REQUIREMENTS, AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION TO BE PLACED ON THE ELIGIBLE REGISTER.

TRANSFER OF TEST COMPONENTS
If you have taken identical components recently for other exams, your responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

TESTING ACCOMMODATIONIf you require an accommodation to fairly compete in any part of the examination process, you will be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Please note, you will be contacted at a later time by a Sheriff’s Department representative that will guide you through the process.

You will be provided with an initial deadline to submit documentation.

Failure to submit the required documentation by the deadline will delay your participation in the examination process and consideration for initial placement on the eligible register.

TEST PREPARATION
The Department of Human Resources (DHR) provides study guides and other test preparation resources to help applicants prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

• Various information can be found on DHR's website at https://hr.lacounty.gov/job-search-toolkit/. The section dedicated to test preparation is "Employment Test Assistance."
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests.

Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test and you are invited to study and review whatever material you believe will help you to prepare.



VETERAN'S CREDITIf you are a veteran, you may be eligible for veteran's credit, which is an additional 10% of the total points added to a passing score.

We will need a copy of your form DD214 to review, so please include that with your application or email it to sheriffexamsunit@lasd.org within seven (7) calendar days from the date of filing your online application.

ELIGIBILITY AND VACANCY INFORMATIONApplicants who passed the assessments are placed on the list in the order of their score group for a period of six (6) months.

Applications will be processed as they are received and added to the list accordingly.

We will use this list to fill vacancies within the Los Angeles County Sheriff's Department, Technology and Support Division, Records and Identification Bureau as they occur.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY SIX (6) MONTHS.

SPECIAL INFORMATIONSUCCESSFUL APPLICANTS MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH.

Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.

ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:

• use of narcotics, controlled substances, and/or prescription drugs without a prescription.
  
  

Any employee found in violation of this policy will be subject to discharge.

AVAILABLE SHIFT: Any Shift



APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS WEEKENDS, AND HOLIDAYS.

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting.

This website can also be used to get application status updates. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT, on the last day of filing.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made.

Falsification of information could result in refusal of application or rescission of appointment.

Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements.

Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address.

If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox.

It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part.

Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• svyiu@lasd.org
• info@governmentjobs.com
• noreply@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com
• donot-reply@amcatmail.com
• jhines@hr.lacounty.gov

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to Governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.

NOTE: Applicants who apply online must upload any required documents as attachments during application submission.

If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email any outstanding required documents to sheriffexamsunit@lasd.org at the time of filing, or within seven (7) calendar days from the date of application filing.

Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER:
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, EMAIL, AND PASSWORD

All applicants must file their application using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org