Records and Information Management Specialist

Full Job Description

The United States Attorney's Office for the Eastern District of Pennsylvania 's mission is to investigate, prosecute and deter violations of federal statutes, enforce and represent the interests of the United States in civil litigation, uphold civil, constitutional and victims' rights, and foster partnerships with other federal, state and local government agencies and community groups.

This position is also being announced to applicants under Merit Staffing procedures under 26-PAE-12906208-IMP.

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: To qualify at the GS-09 level, you must possess: Specialized Experience: At least one year of specialized experience equivalent to the GS-07 level in the Federal service performing (obtained in either the public or private sectors) (3) of the (4) duties listed below: Providing support to employees and contractors for records and information program to ensure media such as paper, CD, DVD, tapes, and/or voicemail, are created, maintained, and/or disposed of in accordance with federal guidelines; Supporting the development or evaluation of the records and information management program system design; Assisting with maintaining filing arrangement systems, procedures, and/or techniques of official records to include all case material based on office operations; Preparing files for shipment, including adherence to quality control standards to distinguish agency records from non-record materials.

OR Successful completion of one of the following types of education in a related field, such as (e.g., Accounting, Financial Management, Public Administration, Business Administration): a master's degree or equivalent graduate degree (such as an LL.B.

or J.D.); OR 2 full years of progressively higher level graduate education leading to such a degree.

My education was obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position.

(You must submit transcripts.) OR A combination of specialized experience as described in A, but less than one year; and I have at least one year of graduate education as described in B, which when combined equals 100% of the requirements.

To calculate your percentage of education, first determine the total number of hours that exceed 18 semester hours (or your school's definition of one year of graduate study) then divide the total number of your excess graduate semester hours by 18 (or your school's definition of one year of graduate study).

To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. Now, add the two percentages together.

The sum of the percentages must equal at least 100%. (Only graduate education in excess of the first full year may be used in this calculation).

(You must submit transcripts.) To qualify at the GS-11 level, you must possess: Specialized Experience: At least one year of specialized experience equivalent to the GS-09 level in the Federal service performing (obtained in either the public or private sectors) (3) of the (4) duties listed below: Providing advice and support to employees and contractors for records and information program to ensure media such as paper, CD, DVD, tapes, and/or voicemail, are created, maintained, and/or disposed of in accordance with federal guidelines; Supporting the development, execution, and/or maintenance of the records and information management program system design; Implementing and/or maintaining filing arrangement systems, procedures, and/or techniques of official records to include all case material based on office operations; Conducting studies to address suitability for storage or conversion to required formats for transfer to appropriate records storage organizations.

OR Successful completion of one of the following types of education in a related field, such as (e.g., Accounting, Financial Management, Public Administration, Business Administration): a Ph.D.

or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.M degree.

Graduate level education must demonstrate the competencies necessary to do the work of the position.

(MUST SUBMIT YOUR COLLEGE TRANSCRIPTS.) OR A combination of the above described graduate education and specialized experience.

Only graduate level education in excess of the first two years can be used in this calculation.

To calculate your percentage of graduate education, first determine the total number of graduate level hours that exceed 36 semester hours (or your school's definition of two years of graduate study), then divide the total number of your excess graduate semester hours by 18 (or your school's definition of one year of graduate study).

To calculate your percentage of specialized experience, divide the total number of months of qualifying experience by 12. Now, add the two percentages together.

The sum of the percentages must equal at least 100%.

(MUST SUBMIT YOUR COLLEGE TRANSCRIPTS.) MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying: To qualify at the GS-12 level, you must possess: Specialized Experience: At least one year of specialized experience equivalent to the GS-11 level in the Federal service performing (obtained in either the public or private sectors) (3) of the (4) duties listed below: Providing employees, managers, and supervisors with analytical project assignments and programmatic advice for records and information program to ensure media such as paper, CD, DVD, tapes, and/or voicemail, are created, maintained, and/or disposed of in accordance with federal guidelines; Developing, executing, and maintaining the records and information management program system design; Designing, implementing, and/or maintaining filing arrangement systems, procedures, and techniques of official records to include all case material based on office operations; Serving as a technical expert on the preparation and presentation of a variety of legal documents by applying a thorough knowledge of the principles and practices of the office.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here. Major Duties:

This Records and Information Management Specialist provides analytical and program management work to ensure all USAO records and information in all media, including paper, CD, DVD, tapes, and voicemail, are created, maintained, and disposed of in accordance with Federal, Department of Justice (DOJ) and Executive Office for U.S.

Attorneys (EOUSA) guidelines. If selected for this position, you will join a well-respected team that is responsible for providing Records and Information Management Specialist support in the U.S.

Attorney's Office, Eastern District of Pennsylvania, located in Philadelphia, Pennsylvania, focusing in the areas of records and information management; legal; case docketing.

Typical work assignments will include: Executing the periodic case certification process to verify case information, recognizing when data elements are missing, and performing the necessary research in files or legal reference material to correct and update case records.

Conducting data administration to ensure case management or other records systems reflect the Federal Records Center (FRC) information.

Scanning, recording, filing, importing data, providing troubleshooting assistance, and application support for the office.

Physically preparing identified case files for closing and updating case information in the case management system, organizing, and archiving files.

Performing special projects and assignments involving official records to include official electronic media.

Determining incoming cases or legal actions requiring special handling and makes appropriate referral prior to coding and data entry.

Responsibilities will increase and assignments will become more complex as your training and experience progress.