Records and Information Management Specialist

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov/usao/ As needed, additional positions may be filled using this announcement.

This position is also being announced under Merit Promotion Procedures under 26-WAW-12870668-MS.

GS-7: To be qualified at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a Combination of Education and Experience.

Specialized experience: One full year of specialized experience equivalent to the GS-5 level.

Specialized experience is defined as experience performing projects and assignments involving official records including official electronic media; maintaining file arrangement systems, filing procedures, and filing techniques of official records; entering information into an electronic recordkeeping system; organizing and archiving physical and electronic files; retrieving information using query routines or from hard copy reports; and reviewing legal documents to determine appropriate coding and data entry.

Education: One of the following types of education in a related field (e.g., Business Management, Public Administration, or Computer Science): one full year of graduate level education leading to a Master's degree or higher; OR a completed Bachelor's Degree with Superior Academic Achievement (see definition of Superior Academic Achievement in the "Education Section" of this vacancy announcement).

Education must be obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages.

The total percentage must equal at least 100 percent to qualify.

GS-9: To be qualified at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education OR a combination of Education and Experience.

Specialized experience: One full year of specialized experience equivalent to the GS-7 level.

Specialized experience is defined as experience performing the following types of duties: entering information into an electronic recordkeeping system; identifying and maintaining Federal records according to established records schedules; performing analysis of record keeping systems to ensure accuracy of data entry; performing studies on the design of types of records, filing systems, procedures, and techniques; developing or requesting new or modified reports; and reviewing files for missing documentation or information.

Education: One of the following types of education in a related field (e.g., Business Management, Public Administration, or Computer Science): A Master's or equivalent graduate degree (such as an LL.B.

or J.D.); OR 2 full years of progressively higher-level graduate education leading to such a degree.

Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combination of Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of 1 full year. To compute the percentage, divide your total months of qualifying experience by 12.

Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

IMPORTANT: Applicants with an understanding of the criminal justice system, either state or federal, are preferred, but not required; and A cover letter describing your interest in the position is strongly encouraged, but not required.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Major Duties:

If selected, you will serve as a Records and Information Management Specialist for the Criminal Division of the United States Attorney's Office (USAO) for the Western District of Washington.

You will provide extensive data entry and analytical and program management work to ensure all USAO records and information are created, maintained, and disposed of in accordance with Federal, Executive Office for United States Attorneys (EOUSA), and Department of Justice (DOJ) guidelines.

At the full performance level, duties will include: Identifying Federal records pursuant to the Federal Records Act (44 U.S.C.§ 3301) and maintaining records in accordance to prescribed DOJ, EOUSA, and USAO policies and procedures; Studying the types of records, use, location, and classification to develop efficient and effective records management controls; Developing or requesting new or modified reports and internal processing procedures to meet changes in USAO needs or to improve docketing efficiency and effectiveness; Responding to inquiries on case status from client agencies and USAO staff and retrieving information using query routines or from hard copy reports; Serving as a source of procedural and technical information on all aspects of USAO docketing functions for criminal cases; Ensuring proper codes are selected in the docketing system and updating databases and systems as necessary to record status changes in all items docketed; and Determining incoming cases or legal actions requiring special handling and making appropriate referral prior to coding and data entry.

Responsibilities will increase and assignments will become more complex as your training and experience progress.