Records Analyst

Full Job Description

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE:

Serves as liaison to outside entities requesting records and information on current and past youth offenders. To process and respond to all such requests. To assist SCDJJ offices with gathering and preparing records for production to courts and other entities.

JOB RESPONSIBILITIES:

Processes records requests from external and internal entities.

Ensures such requests are responded to in a timely, proper, and confidential manner.

Maintains an accurate and up to date electronic log of records and information released by the Central Records Office.

Assists Central Records Supervisor with managing records stored by the agency's Central Records Office. This includes assisting with incorporating newly received records, timely and properly disposing of records in accordance with the agency' retention schedule, and ensuring records are organized and labeled such that they can be accessed when needed.

Assists Central Records Supervisor with Central Records Office projects including the transition of agency records into digital format and the adoption of electronic records management systems by various agency offices.

Performs other related job duties as assigned.

Requirements

STATE MINIMUM REQUIREMENTS:

A high school diploma and experience in records management, information systems, or office administration.

ADDITIONAL REQUIREMENTS:

Knowledge of as well as ability to interpret and apply public records laws, regulations, policies, and procedures related to SCDJJ records including the South Carolina Public Records Act.

Knowledge of and ability to use automated and manual records and information storage and retrieval systems.

Ability to exercise sound judgment and discretion.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively.

Ability to train others in records management practices.

This position operates from an office and records storage locations inside SCDJJ secure facilities. As such, this position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

Must possess a valid driver’s license.

Required to travel on occasion.

Must be able to be both physically active and to work in an office setting for long periods of time.

Must be able to perform the following tasks on a daily basis: lift, carry, push, and pull items weighing up to 50 pounds. This includes bending, stooping, and climbing ladders and stairs while handling loads of up to 50 pounds.

Qualifications

Additional Information

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree.

A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment.

Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.

A resume may be attached to your application but not substituted for completing the work history section of the application.