Purchasing and Warranty Coordinator

Full Job Description

This position is only open to current King County employees

King County Fleet Services Division has an exciting opportunity for a Purchasing and Warranty Coordinator.

This role will support purchasing and administering the process for new and used equipment and vehicle purchases.

The responsibilities of this position include, but are not limited to, purchase order and contract preparation and processing, issue resolution, reporting and analysis, warranty, failure resolution, and providing superior customer service to all Fleet Services Division customers.

ABOUT FLEET SERVICES DIVISION

The Fleet Services Division manages King County’s portfolio of vehicles and equipment.

The team performs acquisition, maintenance, repair, replacement, and disposal of approximately 3,000 fleet assets for the County’s services associated with the Sheriff’s Office, Public Health, Roads, Parks, Wastewater, Water and Land Resources, and other agencies.

The division manages two maintenance shops which include robust storerooms of automotive parts, materials, and construction supplies as well as several technicians working in the field to support remote customer sites.

In addition, the Fleet Division is responsible for the disposition of the county’s personal property assets, which includes a surplus warehouse in Georgetown.

Disposal methods can include re-use within the county, donation to verified and approved non-profits, and sales through online portals or sealed/negotiated bids.

The mission of the Fleet Services Team is providing exceptional customer service in the delivery of equitable, sustainable, and dependable fleet solutions.

To learn more about Fleet, please visit our website at: Fleet Services Division - King County, Washington.

Requirements

Scope of Job Duties: To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:

• Provide data and analysis for the replacement procurement process of equipment and vehicles.
• Research procurement replacement standards and provide options and alternatives including but not limited to electric vehicles.
• Write purchase specifications for a variety of fleet vehicles and equipment such as cranes, backhoes, loaders, trucks, and trailers. Purchase a wide variety of vehicles and equipment.
• Assist in developing Invitations to Bid (ITBs) in alignment with customer needs and county regulations.
• Act as a liaison between customers and suppliers, resolving issues as necessary. Coordinate warranty administration program.
• Assist in the development procedures for handling failed parts and/or equipment under warranty. And understand warranty terms, policies, and procedures.
• Process claims for reimbursement and returns for credit on parts, materials, and labor for equipment under warranty.
• Analyze repair and failure data for vehicles and equipment under warranty to determine trends supporting potential warranty claims.
• Act as a liaison between customers and suppliers, resolving issues as necessary.

Qualifications

We are looking for candidates who:

• Have an understanding of vehicles and equipment including light and heavy-duty vehicles and construction equipment use and operation in the public sector, including vehicle retirement and surplus process.
• Understand public sector contract related principles, procedures, and warranty processes.
• Have basic understanding of theory and operation of mechanical systems.
• Understand federal, state, and local laws pertaining to warranty compliance.
• Understand project cost accounting, project management, negotiation, and records management principles.
• Have excellent communication skills and can adapt their communication skills to a variety of audiences.
• Are skilled in using tools to develop, analyze and implement procedures. Gather and manage data.
• Have a strong customer focus with the ability to build relationships and seek to understand customer needs and priorities and be able to problem solve.
• Be culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace. Be sensitive to managing differences and building bridges.

Additional Information

Work location: This position will be based at the Renton Fleet location (155 Monroe Ave N.E. Renton, WA 98056) and occasional work at the Georgetown Shop (707 S. Orcas St. Seattle, WA 98108). This is not a remote/hybrid position.

Work schedule: This position is 40 hours a week, Monday – Friday; 7:00am-4:30pm. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday.

Are you ready to APPLY?

The recruitment for this position is open to current King County employees. A completed King County Application is required. We highly recommend that you also provide a resume and cover letter.

This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months, including additional Term Limited Temporary (TLT) and Career Service (CS) positions.

Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence.

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.