Purchasing Agent

Full Job Description

We are looking for an individual to join our Finance Team. This position is responsible for the procurement of supplies, services, and equipment throughout our region.

If you have a keen eye for detail and the ability to find the best deals using Navy procurement processes, we are looking for you. Training is available. 1.

KNOWLEDGE REQUIRED BY THE POSITION- Knowledge of solicitations and purchasing methods, such as oral and written solicitations, calls against Blanket Purchase Agreements, delivery orders, and priced purchase orders.

- Knowledge of basic price evaluation techniques to assess price reasonableness and to perform comparison of price, discounts, and transportation costs.

- Knowledge of statutes, regulations and procedures to be able to perform procurement functions that are not well defined or are unprecedented.

- Knowledge of assigned commodities or services and the industry sufficient to identify sources of supply, various product characteristics, and determine the adequacy of item descriptions.

- Knowledge of post award procedures used to resolve problems with deliverables, differences in price or quantity, or to recommend and prepare modifications or cancellations.

- Knowledge of Microsoft Office products and automated systems. - Ability to communicate effectively orally and in writing. Major Duties:

Executes a variety of purchases unique to NDW N9, obligating non-appropriated funds on behalf of the Department of the Navy not to exceed the small purchase threshold or dollar limitations established in a contract when issuing delivery orders.

- Reviews and analyzes all types of purchase requests and other related documents for a variety of material, supplies, services submitted to determine the completeness, adequacy and accuracy of the information and compliance with regulations and policies.

Coordinates and communicates with activities to ensure deficiencies are resolved prior to acceptance of purchase requests and ensuring the requirements meets all technical, legal, and regulatory requirements.

- Determines best method of procurement, such as purchase order, delivery order, blanket purchase agreement, or purchase card.

Determines extent of competition, method of solicitation (orally or written request for quote), method of purchasing, and terms and conditions of the purchase when using open market procedures.

- Conducts business evaluations before a purchase is made, including but not limited to, responsiveness of quotes and vendor responsibility, reviews quotes for price reasonableness, and determines if the requirements for competition have been met.

- Performs post award administration until the vendor has delivered required materials or services and the material or services have been accepted and paid for.

This may include, but is not limited to, acting as the liaison between the vendor and using party; negotiating minor price changes or changes in delivery terms; or cancellation of orders.

- Maintains liaison between N9 personnel and vendors in order to explain directives and policies, clarify requirements and obtain knowledge on current and projected requirements in order to develop adequate sources of procurement.

- Maintains NAF contracting warrant up to small purchase threshold. - Maintains a NAF Purchase Card.