Purchasing Agent NF-03

Full Job Description

Serves as a Purchasing Agent in the Food & Beverage Department of the Hale Koa Hotel. 2026 Cost of Living Allowance (COLA) for Honolulu, HI is 8.64%.

Local candidates will be reviewed first as PCS is not authorized. If determined that area of consideration is to be expanded, all candidates will be considered. Resumes must be two pages (or less).

Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge, and abilities (KSAs) as they pertain to this position.

A qualified candidate must possess the following: One (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this Purchasing Agent position.

Specialized experience includes: experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase, rental, or lease needs of an organization; working with management staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; purchasing various equipment, supplies, and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel.

In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": -Experience reviewing budget and food cost control measures.

-Experience reviewing food safety and compliance measures. -Experience working with a food buying program. Major Duties:

This position serves as a Purchasing Agent for an Armed Forces Recreation Center (AFRC) working under the oversight of the Food and Beverage Director.

Performs work to acquire supplies and services by purchase, rental, or lease through delivery orders and/or small purchase procedures primarily for AFRC food and beverage operations.

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments.

The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of mostly food and beverage items that are not overly complex or highly specialized.

The emphasis is on purchasing items that meet hotel demand at a reasonable cost and in sufficient quantity to run food and beverage operations.

Major duties and responsibilities include: Reviews and edits purchase requests from managers; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends.

Procures supplies and services to meet the purchase, rental, or lease needs of the AFRC; and develops selection criteria for purchases.

Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of internal customers such as inventory or supply management officials, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments, conducting open market research and sole source small purchases.

Serves as the first line of contact for internal customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of administrative and record keeping miscellaneous duties as required.