Purchasing Agent

Full Job Description

We love our jobs. Do you? Join our team as a Purchasing Agent located in the esteemed Architect of the Capitol, Library Buildings and Grounds, Supplies and Materials Division.

As a Purchasing Agent you will perform a variety of tasks related to the acquisition of supplies, materials, equipment and services for the Library Buildings and Grounds.

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review on the OPM web site at OPM Qualification Standards Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

To qualify at the GS-08 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-07 level in the federal service.

Specialized experience is defined as: Procuring supplies, materials, and services using a Government Purchase Card or company purchase card; Utilizing automated computerized supply/inventory management systems and Microsoft Office software programs to create reports; Utilizing a financial management system to reconcile credit card accounts on a recurring basis to resolve discrepancies; and Resolving routine purchasing disputes with stakeholders through oral and written communication using cooperative negotiation.

Major Duties:

The tour of duty for this position is: Monday through Friday, 7:00am to 3:30pm The Purchasing Agent is responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures.

As a Purchasing Agent you will: Screen and review purchasing requests for completeness and accuracy, ensuring available funds Determine the appropriate purchase method (existing contact, open market, Federal Supply schedules, etc.) in accordance with AOC policies and consistent with Federal Acquisition Regulations (FAR) Develop Request for Quotation (RFQ) packages that include all necessary clauses, terms and conditions Evaluate quotes received in accordance with criteria; determine price reasonableness for items not recently or previously purchased; and select the vendor, negotiating price with sole-source vendors Prepare purchase orders including specifications, packing and shipping requirements, inspection, instruction and all other special and standard clauses Monitor delivery, inspection and acceptance of purchases, keeping the customer informed of any problems Confer with contractors regarding invoices and payments ensuring that contractors are paid either by credit card or funds transfer Reconcile credit card accounts monthly and resolve discrepancies Use Financial Management System (FMS) and Maximo operating systems to perform purchasing duties Produce a variety and reports and creates specialized databases