Purchase Agent/Accounting Office

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Accounting Office. This position is considered Regular Part-Time.

You are guaranteed 20 hrs, however you could work up to 40 hrs per week.

As a RPT employee you are eligible to earn annual/sick leave and sign up for Health/Dental, Life Insurance, 401(k) and NAF Retirement.

Employee will be eligible for the use of the fitness center golf course, bowling center, club, swimming pool and other activities. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 03/25/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Preferred applicant should have a basic understanding of the rules, regulations, practices, and procedures used in purchasing work: knowledge of common business practices with respect to prices, discounts and deliveries; and skill in locating sources of supply.

Preferred applicant should have experience in double-entry accounting procedures and techniques; and knowledge of procedures used to enter, modify, and retrieve information in an automated general ledger system.

Must have computer/word processing skills sufficient to produce a variety of documents such as formal letters and spreadsheets.

Must be familiar with computer applicants (such as MS Word, MS Excel, etc.) Must be able to read, write, and speak English and communicate effectively both orally and in writing.

Must possess skill in dealing with customers and the public. Must be available to travel for training and seminars as required by the supervisor.

Best qualified applicants must have at least one year of NAF service. You will be evaluated on the basis of your level of competency in the following areas: Major Duties:

Performs Purchasing Agent and Accounting Technician duties for Resources Management.

Purchasing Agent: Acquires a wide range of standard equipment, supplies or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures.

Reviews purchase requests from activities for compliance with administrative requirements and information adequacy, including item description, minimum allowable purchase quantity and estimated cost, and to ensure availability of funds.

Gathers, monitors and maintains data relating to purchasing. Responds to inquiries.

Uses an automated system to prepare standard portions of contract documents and recurring special reports in prescribed formats.

Inputs purchase requests, issues orders, requests for quotations (RFQs), and other purchasing associated information.

Contacts vendor representatives to obtain information on items to be purchased and resolve common problems. Prepares blanket delivery orders and establishes blanket purchase agreements.

Reviews purchase requests for adequacy and compliance with contractual and regulatory and guidelines.

Prepares requests for proposals and understands the necessity and situations where general and special provisions are applicable. Prepares a variety of simple contracts.

Submits orders, paperwork, purchase requests, contracts, and proposals, to supervisor for review.

Accounting Technician: Performs double-entry accrual accounting methods to maintain journals and ledgers.

Classifies and verifiers a wide variety of accounting documents to ensure their mathematical correctness, completeness of information and appropriate accounting codes.

Maintain double-entry bookkeeping journals and subsidiary ledgers, posting entries to establish accounts.

Prepares monthly balances, reconciles accounts, and transcribes to general ledgers for closeout of all accounts.

Traces discrepancies to posting documents, computes operational expenses incurred by individual activities for accounting services provided, assigns charges appropriately.

Prepares reports that may include profit and loss statements, financial statements, and miscellaneous financial reporting data.

Resolves disagreements by contacting vendors, manager, or other personnel. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12914826