Project Controls Manager

Full Job Description

This role is in the Architect of the Capitol (AOC), Office of the Chief Engineer.

This role serves as a Project Controls Manager, provides strategic leadership and oversight for project controls functions and for the utilization and improvement of existing enterprise project management tools, systems, reporting, performance metrics and work processes to develop and/or drive effective management control for the AOC’s Capital Construction program.

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review on the OPM web site at OPM qualification standards Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

For the GS-13: Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-12) grade level in the Federal service.

Specialized experience for this position must demonstrate the following: (1) Implementing project management control processes or project management information systems to improve standardize and improve internal business processes for project delivery; (2) Developing tools and techniques to measure and analyze organizational processes and project performance, including key performance indices (KPIs); (3) Gathering and analyzing internal business process and project performance data and developing data visualization and complex reports or dashboards to summarize project performance; (4) Managing service and/or support contracts of Project Management Information Systems (PMIS), process improvement, or data analysis and reporting of project performance information.

For the GS-14: Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-13) grade level in the Federal service.

Specialized experience for this position must demonstrate the following: (1) Developing management control systems, Implementing project management control processes, standardizing and improving complex business processes for delivery of construction projects; (2) Comprehensive knowledge in the planning, design, and execution of large complex construction projects and related processes and developing tools and techniques to measure and analyze organizational processes and project performance, including key performance indices (KPIs); (3) Developing data visualizations and performance metrics for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; (4) Leading a team and/or managing service and/or support contracts of Project Management Information Systems (PMIS), process improvement, or data analysis and reporting of project performance information.

Major Duties:

Duties are listed at a GS-14 level. The incumbent develops, implements, and maintains project controls processes, procedures, systems, and tools and monitors project compliance.

The incumbent develops performance metrics, reports, data visualizations, and dashboards using business intelligence (BI) software.

The incumbent provides guidance, direction, and consultation to AOC staff including project managers, construction managers, designers, and contract staff for project controls activities.

Project Program Support and Control Activities (40%) Serves as a senior consultant on controls related activities in support of projects and programs with national impact and as an authoritative source of information for decisions and guidance concerning changes in operations relating to continuous improvements to developing projects on time, within scope and with appropriate use of fiscal resources.

Applies principles of construction project and program controls and oversight to resolve novel or obscure problems and develop new approaches that guide other professional staff and construction personnel.

Exercises initiative to ensure the integration of contract development and management priorities, change management, scope management, time/schedule management, cost management, quality management, risk management and communication management.

Advocates project goals and expresses facts and ideas in a creative manner, negotiating with individuals and groups internally and externally.

Anticipates and takes steps to prevent counter-productive confrontations.

Uses best practices, data, metrics, and performance analytics to perform project health assessments and evaluate program execution, including development and review of project status, progress, cost, schedule, scope, resources, and performance metrics.

Monitors planning, design, and fiscal progress. Directs the allocation of project resources in accordance with strategic and operational plans.

Analyzes deviations and problems and develops solutions to ensure commitments are achieved.

The incumbent facilitates effective planning, design, and construction project management though improvement and standardization; takes the lead to assess the reliability and effectiveness of the project management information system (PMIS).

Serves as an authoritative source for project management processes, controls, and performance metrics.

Leverages data and performs analytics to evaluate project compliance with existing business processes and project management information system (PMIS) standards.

Acts as an expert consultant on project delivery procedures, PMIS, related project controls matters for the AOC offices and jurisdictions.

Serves as an authoritative source for decisions and guidance, within the scope of responsibility in response to recommendations from technical staff, makes on-the-site decisions based on broad and comprehensive knowledge of construction control practices, methods, and techniques.

Data Management and Reporting (30%) Organizes, analyzes, and interprets project data to inform decision makers and provide insights and solutions for project performance and challenges.

Participates in aspects of report and dashboard design, data collection and analysis, message development and report writing.

Executes cross functional management analysis to identify opportunities to leverage data analytics methodologies to solve problems and garner organization efficiencies.

Works with teammates to develop data products, analytic solutions, reports, dashboards, and documents.

Uses business intelligence (BI) software to develop visualizations to meet organizational reporting needs.

Consults with internal stakeholders to identify the appropriate project data and source, methodological approach and design for metrics and reports to evaluate program baseline performance and develop predictions for out-year metrics and target performance requirements.

Translate complex business logic, analytic findings and data limitations into concise, plain language.

Analyzes and evaluates quantitative and qualitative outcomes of a range of issues related to report requests and analysis of AOC’s operations.

Project Management / Contract Oversight (30%) Serves as a technical expert and/or Contracting Officer's Representative (COR), guiding and evaluating contractor efforts and assessing technical progress in relation to the established schedules, budget, scope, and resources allotted.

Serves as an expert consultant on broad projects and programs having AOC-wide impact.

Consults with management and project personnel in preparing requirements, scope, budget, schedule, and resources for complex or high value projects for construction or modification to facilities.

Conducts lessons learned, project closeout, develops technical specifications and documents associated with project delivery.