Project Control Specialist (PCE II)

Full Job Description

King County Metro Transit is looking for a forward-thinking and detail-oriented Project Control Specialist (Transit Project Control Engineer II) to join a dynamic work group within the Capital Division. Project Control Engineers oversees contract and project administration services within the Project Controls Office (PCO) to ensure the success of Metro's Capital Improvement Program (CIP). PCO currently consists of 19 team members supporting customers both inside and outside the Division. PCO includes two sub-work groups, Contract Administration (CA) Services which focuses on administering contracts, and Project Administration (PA) Services which focuses on the development of project schedules and related work.

Metro's CIP aligns with our long game to leverage the power of public transit to build healthier, more equitable, a thriving economy, and a sustainable environment. Come join Metro and move forward this blueprint as a Project Control Engineer.

Recruitment Information:

This recruitment will be used to fill one Career Service vacancy. In addition, this selection process may be used to generate an eligibility pool for future Career Service, Special Duty Assignment, or term-limited temporary vacancies that may occur in this classification and workgroup within the Capital Division. The eligibility pool will be retained for 12 months from the time it is established and may be extended or used at the discretion of the hiring authority.

Who may apply:

We are only accepting applications from current King County Employees. Please refer to the "Supplemental Information" section of this job bulletin for the required application materials.

Questions? If you have questions regarding this position or recruitment, please contact Kam Kaur, Talent Advisor at kakaur@kingcounty.gov.

Requirements

Applying equity and social justice principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles (ESJ) that exemplify shared values, behaviors, and practices to all aspects of the work.

As a Transit Project Control Engineer II, you will:

• Review and analyze progress payments to ensure compliance with contract terms, standard work, and policies. Process payments, including packaging, routing, and tracking required documents for approval. DocuSign is used to secure required approvals per established sub-delegation of authority.
• Gather and maintain required data for assigned contracts in the contractor payment system within Metro Transit’s Capital Management Reporting System (CMRS).
• Conduct compliance review, draft, and route work order agreements, change orders, and amendments, including supporting documentation for approval.
• Maintain and update various logs (submittals, request for information, change orders and amendments, etc.).
• Prepare closeout documentation or checklists as required by contract, policies or regulatory requirements. Secure lien releases. Coordinate with state agencies for outstanding closeout documentation.
• Create requisitions (utilizing Oracle EBS) receipts and respond to internal and external inquiries for payment information.
• Assist in the preparation of regular or ad hoc reporting.
• Develop, maintain, and closeout project schedules utilizing standardized templates consistent with established standard works, policies, and procedures.
• Participate in discussions at team and unit meetings on various Equity and Social Justice topics.
• Furnish input on existing or assist with the development of new standard works and processes for the workgroup.
• Perform other contract and project administration duties and related tasks as assigned.

Qualifications

We are looking for candidates who meet the following minimum qualifications:

• Bachelor's degree in engineering, business administration or closely related field with two (2) years of increasingly responsible experience in public works, contracting, construction cost and/or scheduling OR any equivalent combination of experience and education which provides the applicant with the skills, knowledge and abilities required to perform the work.
• Ability to apply executive function skills to successfully perform the job duties.
• Knowledge of project control techniques and principles.
• Experience administering contracts in the public sector.
• Ability to communicate with technical and non-technical individuals on project controls topics.
• Excellent writing, verbal communication, and research skills.
• Proficient in Microsoft Office Suite such as Excel, Word, Outlook, Teams, and SharePoint.
• Ability to establish and maintain relationships with peers along with external and internal customers.
• Ability to gather and analyze data, organize, and present data or information to varied audience.

The most competitive candidates will also meet these desired qualifications:

• One (1) year of experience in capital project scheduling.
• Proficiency using programs such as MS Word, Excel, Outlook and MS Project.
• Demonstrated ability to apply excellent customer service skills both orally and in writing, including the ability to provide professional and courteous service.
• Working experience or familiarity with cost/scheduling software packages including the ability to combine schedules for interdependent projects.
• Ability to consistently manage a multitude of projects and deadlines.
• Understanding of and ability to use Power BI
• Experience working for a contractor or working on a construction site.

Necessary Special Requirements:

• Valid Washington State driver's license (or ability to obtain Washington State driver's license upon hire) or alternate ability to travel to off-site locations.

Additional Information

To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Kam Kaur, Talent Advisor atkakaur@kingcounty.gov.

Required Application Materials:

• Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving.
• Attach a resume.
• Attach a cover letter that highlights how your experience, knowledge, and skills align with the position's responsibilities. Your cover letter should also clearly articulate your interest in this position.
• Thoroughly respond to all required Supplemental Questions within the application.

Please visit this page if you need assistance with your application, need links to Career Support Services, and for Application FAQs - Find a job with us - King County, Washington.

Selection Process:

Applications and required documents will be reviewed for clarity, thoroughness, competitiveness, and writing skills.

Your application must confirm and support your answers to the supplemental questions and any experience mentioned in your resume.

If responses cannot be validated within your application, or if applications are missing the required materials listed in this job announcement, candidates may be removed from consideration.

The most competitive candidates may be asked to participate in one or more panel interviews.

Final scores may be weighted to consider overall application materials, relevant experience, and interview scores.

Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews.

Work Schedule:

Our regular business hours are 40 hours per week, Monday through Friday. However, work outside of these hours may occasionally be required. This position is classified as exempt under the Fair Labor Standards Act, and therefore, is not eligible for overtime pay. We may also consider flexible hours.

Work Location:

The main work site associated with these positions is King Street Center, 201 S. Jackson St, Seattle WA 98104.

This is a hybrid role, requiring a combination of remote and onsite work at various King County facilities. Employees are currently expected to work onsite 2 days per week.

A County-issued laptop will be provided, and employees must maintain a dedicated workspace with reliable internet access to perform their duties efficiently and remain accessible during scheduled work hours.

Employees must reside in WA state and within a reasonable distance of their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a county worksite.

Union Representation: The position is represented by Technical Employees Association (TEA).
Class Code: Transit Project Control Engineer II – 718602

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King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.