Program Specialist (Deployment)

Full Job Description

The Program Specialist (Deployment) is located in the Deployment Office of the Electronic Health Records Modernization Integration Office (EHRM-IO) which is located within the Office of the Deputy Secretary of VA (DEPSECVA).

EHRM-IO is responsible for ensuring that VA successfully prepares for, deploys, and transitions to a new electronic health record (EHR) system.

This position will be physically located in a VA owned or leased office/space and require up to 75% official travel.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Managing and supporting the implementation of a VA approved standard deployment methodology.

Managing the technical, business, and cultural strategy for migrating from a paper health record system to the modernized electronic health record.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Selective Placement Factor: One year of specialized experience which includes informing, organizing and leading complex analyses of deployment activities , coordinating daily operations across the enterprise within multiple locations, ensuring adherence to organizational standards for quality, service, and performance.

This includes but is not limited to all aspects of the system development life cycle , conducts in-depth reviews and evaluations of programs, policies, and procedures.

Exhibits the ability to apply advanced qualitative and quantitative methods to assess and improve management and program systems.

Experience interpreting and revising policy and regulatory guidance, advising leadership on strategy, risk management, and corrective actions.

Extensive experience in project management, overseeing multiple projects simultaneously, preparing complex documentation, and ensuring compliance with all pertinent regulations and laws, ability to meet quick turnaround on deliverables and actions.

You may qualify based on your experience and/or education as described below: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major Duties: This position is located in the Office of Deployment for the Department of Veterans Affairs (VA) Electronic Health Record Modernization Integration Office (EHRM-I0), within the Office of the Deputy Secretary of VA (DEPSECVA), where the incumbent serves as a Deployment Specialist responsible for leading complex analyses; coordinating team activities to oversee daily operations across multiple locations; ensuring each deployment site meets the organization's standards for quality, service, and performance; planning, coordinating, and organizing in-depth analyses, reviews, and evaluations of EHR programs, policies, and procedures; applying advanced qualitative and quantitative methods to assess complex management and program systems; interpreting and refining policy and regulatory guidance for use by others; and advising senior leadership on strategy, risks, and corrective actions.

Recommendations influence program direction, resource decisions, and outcomes for national implementation.

Work Schedule: Monday - Friday, 8:00am - 4:30pm ET Compressed/Flexible: Available at manager's discretion. Telework: This position may be authorized is accordance with the Agency's policy.

Virtual: This position maybe filled as a virtual position.

Travel: To perform the duties and responsibilities of this position, the incumbent must be able to travel up to 75% anywhere in the United States and Puerto Rico using all modes of modem transportation.

Position Description/PD#: Program Specialist (Deployment)/PD20944A Position Description/PD#: Program Specialist (Deployment)/PD20944A Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized.