Program Specialist

Full Job Description

This position, located at the Oklahoma City VA Health Care System, Nursing Service, and is responsible for administrative management work primarily concerned with providing, securing, and negotiating the resources or services needed to manage and support both the inpatient and Outpatient Chief Nurses of the Nursing Service.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/13/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position, you must have served 52 weeks at the GS-07 level. For a GS-11 position, you must have served 52 weeks at the GS-09 level.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience GS-09: You must have one year of specialized experience equivalent to at least the next lower grade level of GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to....

Knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies, and precedents that affect administrative operations; Knowledge of the structures of appropriation accounts, object classes, and line items of the organization's program and administrative budget to identify and cross-check the agreement, accuracy, and completeness of budget estimates submitted by organizational components of nursing service; Knows analytical, evaluative, developmental, or advisory work performed in a health care delivery system as well as knowledge of general administrative support in a health care delivery system Knowledge of basic health care management principles and practices and the knowledge is directed toward achieving effective and efficient administrative service operations...OR, Education: Applicants may substitute education for the required experience.

To qualify based on education at the GS-09 grade level you must have....

master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related....OR, You may qualify based on your experience and/or education as described below: Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond the college graduate level.

Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade of GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to...

Knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies, and precedents that affect administrative operations; Knowledge of the major issues, program goals, and objectives, work processes, and administrative operations of the organization; Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity Skilled in conducting detailed analyses of complex functions and work processes and interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations Knowledge of and skill in applying special budgetary principles and practices pertaining to the Department of Veterans Affairs, particularly Nursing Service Knowledge of budget formulation to review budget target allowances from VISN at the local level, and to adjust the budget to conform to the overall needs of the program Knowledge of and skilled in applying the principles, practices, and methods of budget execution to determine whether obligations, expenditures and requested allotment are within approved funding limitations for each control point in Patient Care Service Detailed knowledge of the structures of appropriation accounts, object classes, and line items of the organization's program and administrative budget to identify and cross-check the agreement, accuracy, and completeness of budget estimates submitted by organizational components of nursing service; knows analytical, evaluative, developmental, or advisory work performed in a health care delivery system Knowledge of general administrative support in a health care delivery system Knowledge of work related to administration or evaluation of Federal and Federal-State public health programs in addition to private sector healthcare programs and organizations For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties of this position include but are not limited to...

Validates DSS/VSSC data monthly for Inpatient and Outpatient nursing Prepares regular reports through the management information system, such as Encounters Report, Consult Report, Extended Leave Reports, Sick Leave Certification Reports, and Workman's Compensation Reports, and contributes to Monthly, Quarterly, and Annual Reporting requirements as needed to support quality, fiscal and human resource accountability Identifies, analyzes and resolves time-keeping problems that arise frequently due to the volume of employees and the complexity of a wide variety of time schedules and special pay issues Provides and assists in the overall administrative management of the organization Performs administrative management requirements in nursing service and applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork Performs quality assurance work that involves systematic prevention of errors, nonconformance to regulations and standards, identification of unsatisfactory trends and conditions, and correction of factors that may contribute to processing failures Coordinates special projects as needed to support patient care outreach, build coalitions in the community and support nursing recruitment and retention Serves as the Control Point Clerk for all Patient Care Service Control points and uses independent judgment to order most required supplies; collaborates with the Chiefs of Nursing to project budget requirements Participates with managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval; prepares budget package for submission to the budget office and responds to all questions from that office Responsible for managing equipment inventory; reconciles and administers the Inpatient and Outpatient Chief Nurses' CMR accounts, including annual inventory or equipment Coordinates and communicates patient equipment needs in conjunction with the Ward CMR and promptly reports excess equipment to Logistics Service and initiates requirements for maintenance of equipment and facilities using the automated work order system Manages procurement and contracting for the Inpatient and Outpatient needs for Patient Care Services; prepares procurement requests, evaluates proposals for work, and acts as a COR for procurements, and/or maintaining procurement and contracting records Conducts periodic surveys of equipment and property utilization and recommends action as necessary to assure economical and efficient use is made of equipment, other property, and other specialized equipment necessary to the effective function of nursing service.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: This position is not Telework Authorized Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/PD13703A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized