Program Specialist 3 (Rent & Lease Program Manager)

Full Job Description

Reporting to Contracts and Procurement Administrator in the Finance Division, this position works independently to perform complex duties related to Washington Army National Guard (WAARNG) real property lease and rental program such as maintaining accountable property records, systems, and financial records.

This is a civilian position and does not require military service affiliation.

About the Washington Military Department

Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.



To learn more about the Washington Military Department, please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Requirements

Responsible for managing WAARNG's real property lease program

• Determine the availability of all related properties.
• Determine the valuation of all related properties.
• Establish and maintain the WAARNG's real property lease rate.
• Receive and process lease payments.
• Reconcile monthly rental/lease revenue reports.
• Inspect leased real property.
• Ensure any required utility reimbursement for leases is billed promptly, accurately, and recorded appropriately.

Responsible for managing WAARNG's real property rental program

• Establish and maintain the Readiness Center Rental Charge Schedule and update annually.
• Receive and process rental payments.
• Ensure Certificate of Insurance are provided for all rentals and covered amounts satisfy minimum requirements set forth by WAARNG.

Responsible for developing and implementing marketing strategies for the real property rental program.

Responsible for planning and implementing use of public access lands including the Camp Murray campground & Camp Murray boat launch.

Qualifications

REQUIRED QUALIFICATIONS

1. Bachelor's degree, and
2. Two years of experience in project/program management, financial management, contracts management, real property, marketing and/or a combination of this experience.

Additional qualifying experience may substitute year-for-year for the education requirement.

Note: Qualifying Program/Project management is defined as: Directing, coordinating, monitoring and evaluating a project or program having a specific goal to be achieved within a specific time frame.

DESIRED QUALIFICATIONS

Experience:

• Working with State of Washington contract rules/procedures and purchasing processes.
• Basic budget management and payment processes.
• Customer Service

Knowledge:

• Management of real property lease and rental programs

Skills and Abilities and Competencies to:

• Ability to take action to meet the needs of others
• Ability to take action to learn and grow.
• Use Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint) to develop documents in support of program requirements.

Additional Information

Compensation: Wage/salary depends on qualifications or rules of promotion.

Background Investigation: Must successfully complete the appropriate background checks required for employment.

Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment.

Failure to successfully pass a background check may be cause for termination.

Driver's License:

1. Valid to drive in the State of Washington.
2. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.

Union Shop Provision: This position is non-represented and will follow the provisions of the Washington Administrative Code (WAC).

Work Hours: A choice between Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). The actual hours will start no earlier than 6:00am and end no later than 6:00pm and will include core business hours of 8:00am to 4:00pm.

Telework: This position is eligible for telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional statewide travel may be required up to 10% to include overnight stays.

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following:

1. A current state application profile, and
2. Responses to the Supplemental Questions (Note responses to these questions will be reviewed and evaluated by the Hiring Manager), and
3. A list of at least three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address

** A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.

If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.gov.

This recruitment may be utilized to fill additional Program Specialist 3 vacancies for up to 60 days after recruitment closing date.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: geri.harding@mil.wa.gov , Call: (253) 512-7384, or 711