Program Manager (Executive Secretariat)

Full Job Description

Organizational Location: This position is with the Department of Homeland Security, within U.S.

Customs and Border Protection, Office of Facilities and Asset Management, Front Office located in Aliso Viejo, CA; Euless, TX; Indianapolis, IN; or Washington, DC.

Salary: Salary listed reflects the rest of U.S. scale and, if applicable, will be adjusted to meet the locality pay or cost of living expenses of the duty location upon selection.

Experience: You qualify for the GS-14 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as: Providing confidential advice on matters considered to be sensitive in nature.

Serving as a primary point of contact, coordinator, and liaison for all incoming and outgoing tasking deliverable and correspondence.

Reviewing, analyzing, and prioritizing incoming tasks and correspondence; coordination with requesting and responsible parties to ensure appropriate guidance and contest for quality deliverables.

Distributing and managing tasks, following-up to ensure timely completion, and providing regular status report to the front office and other components.

Managing task management program operations, to include development/maintenance of charters, processes, templates, metrics, and systems.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

Please see the "Required Documents" section below for additional resume requirements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

You must: Meet all qualification requirements, including education if applicable to this position, subject to verification at any stage of the application process; and Meet all applicable Time in Grade requirements (current federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the federal service) by 02/24/2026.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Background Investigation: U.S.

Customs and Border Protection (CBP) is a federal law enforcement agency that requires all applicants to undergo a thorough background investigation prior to employment in order to promote the agency's core values of vigilance, service to country, and integrity.

During the screening and/or background investigation process, you will be asked questions regarding any felony criminal convictions or current felony charges, the use of illegal drugs (e.g., marijuana, cocaine, heroin, LSD, methamphetamines, ecstasy), and the use of non-prescribed controlled substances including any experimentation, possession, sale, receipt, manufacture, cultivation, production, transfer, shipping, trafficking, or distribution of controlled substances.

For additional information on the preemployment process, review the following link: Applicant Resources | CBP Careers Residency: There is a residency requirement for all applicants not currently employed by CBP.

Individuals are required to have physically resided in the United States or its protectorates (as declared under international law) for at least three of the last five years.

If you do not meet the residency requirement and you have been physically located in a foreign location for more than two of the last five years, you may request an exception to determine if you are eligible for a residency waiver by meeting one or more of the following conditions: Working for the U.S.

Government as a federal civilian or as a member of the military A dependent who was authorized to accompany a federal civilian or member of the military who was working for the U.S.

government Participation in a study abroad program sponsored by a U.S. affiliated college or university Working as a contractor, intern, consultant or volunteer supporting the U.S.

governmen Agency Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the federal government, you are not CTAP eligible.

View information about CTAP eligibility on OPM's Career Transition Resources website. You must submit the supporting documents listed under the Required Documents section of this announcement.

To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. Major Duties:

This position starts at a salary of $125,776.00 (GS-14, Step 1) to $163,514.00 (GS-14, Step 10).

In this Program Manager (Executive Secretariat) position you will become a key team member of Homeland Security professionals involved in establishing and maintaining mature task management programs, with a charter, defined roles and responsibilities, processes, templates, and metrics.

Typical Work assignments include: Serving as the Executive Secretariat, providing a wide range of high-level executive, programmatic, strategic, and project support to the Office of Facilities and Asset Management (OFAM) Assistant Commissioner (AC), Deputy Assistant Commissioner (DAC) and Chief of Staff (COS); Guiding OFAM task management and reporting to support effective, timely, and accurate information sharing and work product delivery, to include Agency, Departmental, and other federal deliverables; Establishing and maintaining mature task management programs, with a charter, defined roles and responsibilities, processes, templates, and metrics; Ensuring that deliverables meet content and quality-related expectations, including completeness, accuracy, and timeliness; and, Working closely with the COS to manage the rapid flow of work, handling many tasks that span multiple programs and projects, and transitioning between big picture, long-term strategic priorities, and tactical, time sensitive assignments.

GS Salary: Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table.

Some positions fall under a special pay rate depending on the series, grade level and location of the position. Please visit this link to view special pay rate charts.