PROGRAM ASSISTANT

Full Job Description

You will serve as a in the PROGRAM ASSISTANT in the Naval Service Training Command of RECRUIT TRAINING COMMAND.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Demonstrate and provide administrative/program support for complex programs, including responding to inquiries, coordinating processes, tracking actions, and supporting program goals, policies, and objectives; 2) Develop, enter, maintain, and validate data in databases or tracking systems; compile and analyze data to identify trends, support decision-making, and prepare reports, charts, and summaries for leadership review; 3) Manage, organize, maintain, and retrieve program records, correspondence, and documentation in electronic and/or hard-copy systems to ensure accuracy, accessibility, and consistency; 4) Coordinate with multiple internal and external stakeholders to schedule events, deconflict activities, track participation, and ensure timely dissemination of accurate program information; 5) Proficiency using Microsoft Office applications and other office automation tools to prepare correspondence, maintain spreadsheets, develop presentations, generate reports, and support briefings.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will apply administrative practices and procedures and skill in using management information system(s), office automation, and computer applications.
• You will utilize various software programs to prepare charts, graphs and narrative information and develop computerized data files, spread sheets and databases to enter, correct, and retrieve factual information.
• You will analyze processes performed and recommend improvements.
• You will provide guidance or assistance to military and civilian staff on procedures, requirements and process improvements.
• You will provide training and assistance to Recruit Training Command (RTC) Points of Contact as needed/requested.
• You will serv as a focal point in the preparation of manpower information for meetings, briefings and working groups.
• You will monitor progress of work/projects/taskings to determine compliance and consistency with projected priorities and objectives.
• You will track ongoing office projects. Maintain logs and data bases as needed to accomplish tasks.
• You will serve as a point of contact for supervisors and employees in completing required performance management actions.