Pharmacy Technician - Procurement & Inventory

Full Job Description

The North Florida/South Georgia VA Healthcare System's Pharmacy Service is seeking an experienced and dynamic Pharmacy Technician- Procurement & Inventory.

The primary duties consist of pharmaceutical and supply order initiation, proper receipt of shipments, compliance with product and staffing requirements, and assisting the pharmacy management team in providing optional pharmaceutical care and timely customer service in a highly complex area of Pharmacy Service.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements: United States Citizenship: Be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with 38 U.S.C.

§ 7407(a). English Language Proficiency: Pharmacy Technician candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f).

Education: (1) None required.

(2) For all grade levels and positions that accept both education and experience to qualify, equivalent combinations of qualifying education and experience that total at least 100% are qualifying.

The combined percentage is determined by adding total qualifying experience as a percentage of the experience required for the grade level to the education as a percentage of the education required for the grade level.

Certification-Documentation Submitted.

For positions above the full performance level, the employee must pass national certification exam and hold an active national certification through either: (1) Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT).

OR (2) National Health career Association (NHA), Certified Pharmacy Technician (ExCPT).May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grandfathering Provision: Pharmacy technicians employed in VHA on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series and grade held, including positive education and licensure/certification/registration that are part of the basic requirements of the occupation.

For employees who do not meet all the basic requirements in this standard but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply: Employees may be reassigned, promoted up to and including the full performance (journey) level or changed to lower grade within the occupation but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions.

Employees in an occupation that requires a licensure/certification/ registration only at higher grade levels must meet the licensure/ certification/registration requirement before they can be promoted to those higher grade levels.

Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard.

Employees who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation.

Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/certification/registration that meet all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation.

Foreign Education. To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S.

program by a private organization specializing in the interpretation of foreign educational credentials.

Grade Determinations: In addition to meeting the basic requirements stated above, the following qualifications criteria must be met in determining the appropriate grade assignment of candidates.

GS-8 Pharmacy Technician candidates must have the following: Experience: Candidates must possess one year of experience equivalent to the next lower grade level and demonstrate the KSAs below.

Knowledge, Skills and Abilities (KSAs).While we no longer require essay-style responses to our Knowledge's Skills, Abilities, and Other Characteristics (KSAOs), you must be able to demonstrate that you possess the (below) competencies which are necessary to perform the work of the position.

Please ensure your resume/CV/application contains sufficient information to support the level of experience/education/training; otherwise, we will not be able to award you credit for the experience/education/training you claim.

Comprehensive knowledge of concepts, principles, methodology and policies in a specialized area or section of pharmacy (such as sterile compounding, controlled substances, automation, clinical pharmacy, contact center, etc.) Note: See Specialized Area.in the Definitions Section.

Skill in training and orienting new and existing pharmacy facility employees and students on proper policies and procedures.

Ability to evaluate, analyze and coordinate workflow and work activities within a specialized area or section of the pharmacy.

Basic knowledge of pharmacy procurement, distribution and storage requirements to maintain a safe working environment.

This includes not limited to Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), United States Pharmacopeia (USP) and DEA requirements and regulations.

Ability to assist in determining and modifying as necessary: ordering intervals, inventory levels and cost-effective ordering quantities from required sources based on current financial conditions in pharmacy, seasonal variations in drug usage, changing patterns in medical practice, delivery time requirements and urgency of medical need.

Pharmacy Technician (Procurement/Inventory).

For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity and range of variety and be performed by the incumbent at least 25% of the time.

Pharmacy technicians at this level serve as an ordering officer delegated by the national acquisition center contracting officer for the purpose of ordering against the national pharmacy prime vendor (PPV) contract and national blanket purchase agreements (BPA) for pharmacy.

They are responsible for ordering medications and supplies from required sources and meeting contract compliance while maintaining multiple complex accounts with the PPV.

They utilize the Government purchase card program for direct orders up to the micro purchase threshold per VA financial policy.

Pharmacy technicians at this level are responsible for regulatory and formulary requirements to meet patient needs within budgetary limits.

References: VA Regulations, specifically VA Handbook 5005/159, Part II, Appendix G28, Pharmacy Technician Qualification Standard.For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-8.

Physical Requirements: The work requires regular and recurring physical exertion, involving standing or sitting for prolonged periods of time, typing, walking distances within the medical center, lifting/carrying (up to 40 pounds) of pharmaceutical supplies, and bending/stooping/stretching Major Duties:

Duties include, but are not limited to; Review and/or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation.

Utilize the VA computerized data processing system to accurately enter, modify or analyze information.

Responsibility for ongoing inventories of drug products and pharmaceutical supplies and their procurement.

Maintains accountability of daily purchases and coordinates receipt, controls budget ledger, assures consistent delivery schedules are employed and handled in a manner mutually beneficial to A&MMS and Pharmacy Service.

Keeps current on contracts, product availability, and prices to identify appropriate sources and ensures most cost-effective products are purchased through the Federal Supply Schedule (FSS).

Utilizes knowledge of available contract information and patent right limitation to switch to alternate generic products when available.

Utilizing the government purchase card, selectee will comply with all acquisition regulation, Federal, VA, and local to include mandatory sources/ contracting hierarchy.

Identifies alternative procurement sources, expediting interim and emergency orders, resolving administrative and procedural problems.

Determines, established, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, sources of supply, etc., based on current financial condition in pharmacy, seasonal variations in drug usage, and changing patterns of medical practice.

Communicates with Fiscal and Logistics to resolve and differences in the posting of obligations or other budgetary discrepancies that arise among those services and Pharmacy due to changes that occur during the procurement, obligations, and delivery process.

Duties include but are not limited to: Serve as ordering officer for pharmacy service, delegated by the VA National Acquisition Center(NAC) while maintaining annual training requirements.

Initiates ordering requirements of pharmaceuticals, specialty, and supply items through pharmacy prime vendors multi complex accounts or other mandatory sources.

Responsible for adherence to federal contracts and compliance with federal regulations regarding open market, ensuring inventory control through perpetual evaluation.

Assists in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes.

Procures all types of pharmaceuticals including controlled and non-controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization Involved in the design, implementation, and monitoring of therapeutic drug plans to achieve definite outcomes through direct interactions with patients and providers in assigned practice area.

Work Schedule: 8-hour tour Monday-Friday between the hours of 7:30am and 6:00pm. (Note: Work schedules are determined and approved by the supervisor.

The incumbent may be required to work various shifts on a permanent or temporary basis, rotating weekends, holidays, evening and nights based on facility/patient care needs).

Telework: Not Available Virtual: This is not a virtual position.

Functional Statement #: 55353F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized