Summary

This job involves handling payroll processing, ensuring employees get paid accurately and on time, managing agency assets like equipment and vehicles, and providing customer support in a state government office.

It's a great fit for someone with accounting or financial experience who enjoys detailed work, team collaboration, and learning about government regulations.

Even if you have less experience, you might start at a lower level and train up.

Key Requirements

Three quarter or two semester college courses (200 series or higher) in accounting, auditing, payroll, or public administration, plus relevant experience (for Fiscal Analyst 2 level)
Ability to process, monitor, and analyze payroll functions in compliance with state and federal laws
Experience reviewing and processing refund requests accurately
Skills in asset management, including record-keeping and disposal per state regulations
Proficiency in serving as records coordinator and handling customer service tasks
Reside within commuting distance of Lacey, WA, for in-person work during training period
Strong analytical and critical thinking skills for financial tasks

Full Job Description

Payroll Specialist (Fiscal Analyst 2)

Lacey Headquarters

Flexible/Hybrid After Training Period

Full-time Permanent, Non-Represented

Salary: $4,428 - $5,956 Monthly, Depending on Qualifications

Are you interested in a job where you can apply your accounting and financial expertise within a supportive team environment?

If so, you may be an ideal candidate for our Payroll Specialist (Fiscal Analyst 2) role in the Business and Financial Services (BFS) division.

Or perhaps you are interested but think you don’t have enough experience to qualify. Still take a look because you may qualify for an approved in-training plan at the Fiscal Analyst 1 level.

You’ll join a friendly team that collaborates on revenue collection, accounts payable and receivable, inventory management, customer service, and much more.

As a smaller agency, we offer unique opportunities to learn about various aspects of statewide accounting.

This position is based in our Lacey Headquarters office and will require in-person attendance M-F until after you have completed a training period, at which time you may qualify for a hybrid telework/in-office schedule.

You must reside within commuting distance of our Lacey office for in-person workdays.

Who We Are:The Washington State Gambling Commission is a state-accredited, limited-jurisdiction law enforcement agency dedicated to protecting the public by ensuring that gambling is legal and honest.

We are the only statewide agency responsible for the oversight of gambling activities such as pull-tabs, card rooms, nonprofit raffles, and bingo.

We also maintain cooperative regulatory partnerships with tribes in Washington State.

Why Join Our TeamBusiness and Financial Services is a positive, goal-driven team focused on outstanding customer service and transparency.

We value analytical and critical thinking skills and seek team members who share these strengths. Our employees are our greatest asset, and we welcome highly talented individuals to our team.

Requirements

About the opportunity As the Payroll Specialist, you will act as the agency’s expert in payroll and benefits, delivering outstanding support to agency employees and guaranteeing that all payroll processes comply with state and federal laws.

You’ll also make sure employees receive their pay on time and without errors.

In addition, you will manage the agency’s assets, keeping records accurate and handling asset disposal in line with state regulations.

Some of what you will do:

Process, monitor, and analyze the payroll functions to ensure all tasks comply with relevant regulations.
Review and process refund requests, confirming each request is both complete and accurate.
Serve as the agency's asset management officer and fleet management officer.
Act as the unit's records coordinator.
Welcome and assist customers, help with opening, sorting, and distributing the agency’s incoming mail, and perform other job-related duties as needed.

Qualifications

Required Education and Experience

To qualify for Fiscal Analyst 2 (Range 49: $4,428 - $5,956 per month), candidates must meet one of the two following options:
Option One

Three (3) quarter or two (2) semester college courses (200 series or higher) in accounting, auditing, payroll, or public administration AND

Intermediate-level** payroll or accounting-related experience, including tasks like accounting/payroll adjustments and records maintenance, analyzing and interpreting reports, assisting senior accounting/payroll professionals, payroll system transaction analysis and research, applying financial management principles, and preparing adjusting entries.

Option Two

Advanced-level*** payroll or accounting-related experience, including all intermediate-level duties plus fiscal year-end closing adjustment assistance, applying financial management principles to payroll or accounting tasks, and reconciling accounts or general ledgers.

To qualify for Fiscal Analyst 1 (Range 45: $4,027 - $5,398 per month), candidates must meet one of the two following options:
Option One

Three (3) quarter or two (2) semester college courses (200 series or higher) in accounting, auditing, payroll, or public administration AND

Entry-level* payroll or accounting experience, including tasks like analyzing forms, making payroll/accounting entries, maintaining accounting/payroll records, interpreting reports, assisting accounting or payroll staff, and data entry in financial/payroll systems.

Option Two

Intermediate-level** payroll or accounting-related experience, including all entry-level duties as defined above plus applying financial management principles, transaction analysis and research, and preparing corrective entries.

In addition to qualifying at any level all applicants must possess

Basic Microsoft Word, Excel, and Outlook skills.
Ability to maintain regular, punctual, and reliable attendance.

Experience Levels

*Entry-level experience is typically gained through twelve (12) or more months of accounting or payroll-related experience, but a specific number of months of experience is not required
**Intermediate-level experience is typically gained through twenty-four (24) or more months of accounting or payroll-related experience, but a specific number of months of experience is not required
***Advanced-level experience is typically gained through thirty-six (36) or more months of accounting or payroll-related experience, but a specific number of months of experience is not required

Preferred/Desired Qualifications

Intermediate experience** with Washington state agency or Washington state higher education accounting and procedures, including knowledge of and experience with:

Payroll processes and systems such as PAY1 and HRMS
Interpreting rules and regulations from third parties such as the IRS, OFM, DRS and HCA
Policies and laws such as the State Administrative and Accounting Manual (SAAM), RCW and WAC
Retirement plans administered through the Department of Retirement Systems (PERS, PSERS, etc.)
Benefits administered through the Washington State Health Care Authority
Explaining rules, regulations, policies and/or procedures to staff and managers
Reconciling account 035 general ledgers, tax deposits, medical premiums, and retirement benefits
Preparing quarterly payroll reports such as 941s and L&I reports
Applications and systems such as Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting System.

You can view the position description for detailed duties.

Additional Information

Applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Information obtained from background checks will not necessarily preclude employment.
If hired, employees must adhere to the agency policy of prohibiting employees from serving as officers or managers of any corporation or organization that conducts a gambling activity.
Employees may not gamble in any gambling licensed activities in the state of Washington.

HOW TO APPLY
Interested candidates may apply by submitting the following items:

A complete application which includes current phone numbers and email addresses for at least three professional references.
A completed Supplemental Questionnaire where all questions are fully answered. Provide detailed responses to each question. "See resume" or similar answer is not acceptable and will result in an incomplete application and disqualification from consideration for this position.
An introductory letter about your interest in the position and ability to perform the responsibilities described in this announcement.
Additionally, candidates with college courses should provide an official or unofficial transcript specifically showing your accounting, auditing, payroll, or public administration credits. If not provided as part of the application, this information will be required if selected for an interview.

The Washington State Gambling Commission is an equal opportunity employer.

Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to recruitment@wsgc.wa.gov.

Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 For questions regarding this recruitment announcement, email us at recruitment@wsgc.wa.gov.

✓ Fresh Listing

Payroll Specialist (Fiscal Analyst 2)

SES Pay Grade

Job Description

Summary

Key Requirements

Full Job Description

Requirements

Qualifications

Additional Information

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