OFFICE SUPPORT ASSISTANT (OA)

Full Job Description

About the Position: This position oversees and monitors all administrative activities for the Design Branch of the U.S. Army Corps of Engineers, Seattle District, Engineering Division.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes experience performing administrative functions of an office, to include one or more of the following: training, timekeeping and/or travel.

Must also have experience utilizing automated office software to prepare correspondence; and editing or screening documents for proper grammar, spelling, capitalization, punctuation and terminology commonly used in office settings.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• Use automation systems to create, maintain and retrieve data, files and records management.
• Act as a troubleshooter in solving controversial non-technical problems.
• Create requests for personnel actions, payroll corrections, training, distribute correspondence and mail, overtime requests, etc.
• Prepare correspondence in final form; ensure proper format, grammar and punctuation and independently correct when necessary.
• Compile and format a variety of narrative and tabular material for reports and briefings using software programs (MS Office).
• Primary timekeeper, to include entering data in an automated financial management system and providing guidance to management and staff on current timekeeping, leave, labor policies, and regulations.
• Prepare travel orders for employees, coordinate air travel and hotel reservations with the travel office as necessary and ensure timely receipt of orders and tickets by employees.