Office of Financial Services - Administrative Coordinator I (61129970)

Under the supervision of the Senior Accountant, performs and coordinates administrative and business support activities associated with the fiscal management, procurement, supply services, and grants for the Office of Financial Services' School Resource Officer (SRO) Program.

Coordinates the general administrative, business management, and support activities for the Office of Financial Services' SRO Program within the Grants Accounting area.

Monitors the SRO Accounting team's inbox by assimilating information from subgrantees, logging, printing, and date stamping all incoming documents and providing technical assistance to internal staff and subgrantees on grant issues. Provides special reports to the Senior Accountant.

Requests budget uploads from the Office of Financial Services' Budget Office. Enters completed requests for payment into the South Carolina Enterprise Information System (SCEIS) ensuring SCEIS functional area, fund center, general ledger account, grant number, and transaction type are appropriate. Scans documents into OnBase software. Notifies subgrantees of payments via email. Prepares correspondence to internal and external staff. Participates in workshops and provides grant forms to external parties as needed.

Collaborates with the SRO Grant Programmatic Staff to assist in the coordination of the grant awards. Serves as the point of contact for the SRO Accounting Team.

Establishes and maintains award documents and files, as needed, including maintaining a list of vendors with current contact information, SCEIS numbers, tracking templates, and other information needed to maintain and process award documents. Archives files per department policy.

Performs other duties as assigned.

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Knowledge of agency policies, procedures, rules, regulations and program areas. Ability to log documents in Excel. Ability to coordinate multiple administrative functions simultaneously. Ability to establish and maintain effective working relationships. Ability to communicate effectively verbally and in writing.

Ability to work independently with little supervision, meet conflicting deadlines, and work with senior staff to complete assigned tasks in a timely and efficient manner.

Employee must be self-motivated and exercise a considerable degree of discretion and maintain good working relations with local agencies. Excellent organizational skills and strong computer skills are necessary.

Knowledge of state government fiscal and accounting processes preferred.