Office Manager

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. GS-12: To be qualified you must have one full year of specialized experience equivalent to the GS-11 level in federal service.

Specialized experience is described as experience: providing technical and administrative supervision or oversight to paralegal specialists and legal assistants; ensuring the accuracy of an automated case tracking system; and overseeing the disposal and transfer of case files, and the coordination of grand jury proceedings to ensure a smooth operation.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce.

To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service.

If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments.

For further information, click on the links provided below .

You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments Major Duties:

If selected for this position you will be responsible for the administrative management of the White Plains office. This includes the supervision of all support staff.

Some of that supervision may take place through subordinates or in conjunction with other managers.

You will work closely with the managing attorney in the Branch office, and with the Administrative Officer to ensure every administrative aspect runs smoothly and adds significant value to the Branch office's litigation efforts.

Typical duties include: Handling all administrative aspects of the grand jury, ensuring its smooth operation. Ensuring all case docketing information is entered accurately and timely.

Working with the security office staff to ensure the safety of government personnel, records, and equipment.

Acting as the primary liaison with the District Court and the General Services Administration to ensure facility issues are addressed.

Determining performance ratings, assessing training needs, and addressing employee conduct and performance issues by taking disciplinary and/or performance-based action.

Interviewing and selecting applicants for positions supervised. Responsibilities will increase and assignments will become more complex as your training and experience progress.