Office Automation Clerk

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and is located at the Youth Center on RAF Lakenheath. Scheduled hours will be 0-40 per week with no minimum guarantee.

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 03/31/2026 The Area of Consideration for this vacancy announcement is US Citizens and must possess a social security number and card.

Must be able to provide documentation proving residence status overseas.

Business Based Action Family Member Preference Military Spouse Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Applicant must have experience in responsible clerical or office work in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

Typing skill is desirable. Must be able to lift 40lbs or more and stand for prolonged periods of time. Must pass a physical examination and have required immunizations.

Ability to satisfactorily perform typing duties. Knowledge of word processing techniques. Major Duties:

Performs primarily substantive clerical work in support of technical administrative management and operational requirements of the Youth Program Center to include the School Age, Open Recreation, Teen and Youth Sports Program.

Promptly receives, greets, and answers questions from visitors and telephone calls.

Establishes, updates, and maintains office records of various types that may be needed for efficient operation of the facility.

Typical duties include maintaining records; receiving, screening, reviewing, and verifying documents; searching for and compiling information and data; providing a central source of information; preparing and/or verifying the validity of documents, etc.

Serves as primary point of contact (POC) for enrollments and monitoring of the on-line waiting list through the Military Child Care (MCC) website.

Uses multiple office automatic software systems to produce a wide range of documents that often require complex formats such as graphics or tables within text, editing and reformatting electronic drafts, and revising existing databases or spreadsheets.

Provides information about the organization, functions, events, activities, and personnel. Maintains front desk registry sheets for all visiting Child and Youth Program patrons and visitors.

Refers visitors to proper personnel or rooms. May serve as POC for programs such as Give Parents a Break and Respite care in absence of Child and Youth Programs Director.

May assist with breaks and school transportation during periods of staff shortfalls due to leave and unforeseen absences.

Accepts applications for Dept of Defense Child Care Fees, Air Force Youth Flight Program Patron Registration, and Youth Flight Medication Permission forms.

Enrolls, registers, manages, updates, and maintains family accounts in CYPBMS. Assists parents in completing instructional and sports enrollment forms.

Maintains a waiting list and notifies applicants when a vacancy occurs. Greets patrons and helps children transition to assigned youth activity group.

Monitors surveillance system IAW Youth Center procedures. Remains alert to detect early signs of distress, abnormal behaviors, or suspected illness or disease in children.

Collects fees, posts payments to patron's account, and follows up on past due accounts. Assists with ordering and distributing supplies, planning events, arranging meetings or appointments.

As required, opens and closes facility and supports augmented hours at the School Age Program as needed. Performs all other related duties as assigned.

If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12913117