Office Assistant 3 - OCC

Full Job Description

Office Assistant 3

Full time | Permanent

Olympic Corrections Center (OCC)

The department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 at the Olympic Corrections Center (OCC) in Forks, Washington.

If you are excited to make a difference in the lives of others and join a team that works towards a meaningful purpose, apply to be an Office Assistant 3 at OCC.

Olympic Corrections Center (OCC) is a 381-bed male facility located near the Hoh Rainforest.

This facility houses minimum security incarcerated individuals and offers treatment, work and vocational programs to help ready incarcerated individuals to transition back into the community.

OCC also has outside work crews to serve the community as well as fire crews that work alongside Department of Natural Resource employees.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

A completed application packet will include:

• A detailed resume
• A cover letter regarding your interest in this position
• Three professional references

Requirements

Duties include but are not limited to:

• Receive and direct public: give information to visitors or callers pertaining to procedures and/or non-campus activities.
• Provide notification to designated staff or official visitors.
• Serve as the back-up hearings clerk and Incident Report entries.
• Receive, record and process incoming and outgoing incarcerated individual property.
• Provide support and coordination for the facility callouts.
• Read (by scanning) all incoming and outgoing incarcerated mail.
• Log and track incarcerated individual legal mail and money receipts.
• Maintain the institution’s Master Material Safety Data Sheets.
• Update Safety Bulletin board and the Safety Program Manual.
• Compile quarterly “Accumulative Accident Report Summary” information.
• Type, scan and file all resolution requests.
• Distribute and track resolution investigations and responses.

Qualifications

Required qualifications:

• High School Diploma or Equivalent
• Valid driver’s license

Desired/ preferred qualifications:

• Two (2) years’ experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Knowledge of Microsoft programs: Word, Excel and Powerpoint.
• Ability to write clearly, factually and concisely.
• Ability to organize and prioritize work.
• Ability to identify, address, and document rule violations.

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

2. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
3. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
4. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

OR

PSERS: Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS).

If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans.

For more information, please contact the Department of Retirement System at: 1-800-547-6657.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email docdlocchr@doc1.wa.gov or call us at (360) 374-7009. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.