Office Assistant 3-DHS-DCR-Potomac Highlands Regional Jail & Correctional Facility-Hampshire Co.
State of West Virginia
FreshPosted Jan 15
Recent Listing
Posted: January 7, 2026 (8 days ago)
This job has been posted for 1-2 weeks. Still a good time to apply.
Office Assistant 3 - DHS - DCR - Huttonsville Correctional Center and Jail - Randolph Co.
State of West Virginia
DHS - DCR - Huttonsville Correctional Center and Jail
Location
West Virginia, 25305
Salary
$29,070 - $49,360
per year
Type
Closes
January 23, 2026More State jobs →
Job Description
Summary
This job is an advanced office assistant role in a West Virginia correctional facility, where you'll handle complex clerical tasks like processing inmate transfer documents, running background checks, and supporting management with training and organization.
It involves using computers and office equipment while following strict rules and deadlines in a secure environment, including one weekly 12-hour security shift.
It's a good fit for someone with strong organizational skills, attention to detail, and experience in administrative work who can thrive in a fast-paced, regulated setting like a jail.
Key Requirements
- High school diploma or equivalent (post-high school education preferred)
- Experience with interpreting and applying office policies, rules, and regulations
- Proficiency in operating computers, NCIC terminals, copiers, fax machines, and scanners
- Ability to analyze documents for accuracy, process reports, and handle interstate transfers
- Skills in training employees, planning work for clerical staff, and screening calls
- Availability for one 12-hour shift per week in security
- Compliance with mandated time frames under law and policy
Full Job Description
Minimum Special Hiring Rate: $34,070
Under general supervision, performs complex tasks involving interpretation and application of policies and practices. Interprets office procedures, rules, and regulations.
May function as a lead worker for clerical positions. Provides clerical support to the director or upper management staff. Trains new employees in proper work methods and procedures.
Plans, organizes, and checks the work of lower-level clerical employees. Position receives and analyzes interstate compact transfer documents for accuracy and initiates the corrections of errors.
Assists supervisor in processing ICOTS reports daily. Assigns transfer documents to parole officers for investigation and timely completion.
Operates the NCIC terminal to enter, modify, and cancel wanted persons and conduct criminal background checks for parolees and prospective employees.
Prepares and distributes parole papers and discharges for out-of-state parolees. Operates a personal computer, copy machines, facsimile machines, scanners, etc.
answers telephone, screens calls, takes messages and complaints. Provides callers with information regarding services and procedures. Maintains, sorts and files documents.
The work performed must meet mandated time frames established under law and policy. Performs other duties as assigned. This position requires one 12-hour shift per week in security.
Randolph County
1 Vacancy
In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility.
Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088).
Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.
Click The APPLY Link To Apply Online.
IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.
ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.
Protecting your personal information is our highest priority.
If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S .mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Qualifications
Training: Graduation from a standard high school or the equivalent.Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
Additional Information
$34,070
Check your resume before applying to catch common mistakes